Senior Executive Assistant & Project Coordinator

RGA; New York (NY); Remote; USD 57,000 - 82,000; Full time

Benefits offered by this job

Annual bonus plan

Long-term equity incentive plan

Health benefits

Job summary

RGA is seeking an executive assistant to provide complex secretarial and administrative support at the executive level. You will assist with calendars, correspondence, and presentations in a fast-paced, global environment.

You will coordinate travel, meetings, and expenses, handle communications, and support project coordination and vendor activities. Strong MS Office skills and confidentiality are essential.

Qualifications

• H.S. Diploma or GED or equivalent experience.
• 7+ years secretarial and administrative experience.
• Experience in a global business enterprise with operations on various continents, time zones, and cultures.
• Prior experience working in fast-paced environment.
• AA or BA/BS degree preferred.
• 4+ years project coordination experience.
• Direct B2B client experience.

Responsibilities

• Provides complex secretarial and administrative support including reports and presentations.
• Manages travel arrangements and expense reports.
• Coordinates meetings, calls, and calendar events.
• Handles executive communications and drafts letters and memos.
• Acts as project manager on assigned projects and maintains intranet resources.
• Performs records management and office operations.
• Coordinates with Procurement and Legal to ensure timely contracts.
• Manages vendor invoices and onboarding of new resources.
• Supports team-building and maintains admin network relationships.

Skills

Advanced Word

Excel

PowerPoint

Confidentiality

Independent work

Time management

Communication

Multitasking

Team collaboration

Education

H.S. Diploma or GED

Associate’s Degree (AA)

Bachelor’s Degree (BA/BS)

4+ Years Project coordination experience

Direct B2B client experience

Tools

Outlook

Microsoft Office

PowerPoint

Job description

RGA is seeking an executive assistant to provide complex secretarial and administrative support at the executive level. You will assist with calendars, correspondence, and presentations in a fast-paced, global environment.

You will coordinate travel, meetings, and expenses, handle communications, and support project coordination and vendor activities. Strong MS Office skills and confidentiality are essential.