Executive Sales & Projects Coordinator

Gartner Inc.; Florida; Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

world-class benefits

Generous PTO

401k match up to $7,200 per year

Stock purchase discount

Job summary

Gartner, Inc. is seeking an executive assistant to support the Managing Vice President in a dynamic, fast-paced environment. You will screen communications, prioritize tasks, and manage confidential information with discretion.

The role requires strong Microsoft Office skills, excellent writing abilities, and the capacity to manage multiple projects and deadlines. Hybrid work options are available. You will coordinate travel, prepare presentations, and track performance metrics while maintaining

Qualifications

• Bachelor’s degree preferred
• 1-5 years business experience in a fast-paced customer service environment, preferred
• Experience, ideally supporting senior executives, preferred
• The ability to prioritize, complete multiple assignment and coordinate and monitor workflow
• Strong research and writing skills, with the ability to manage a project from start to finish
• Capacity to work on multiple projects at once, and adapt to changing priorities and deadlines
• Expert skill level in Microsoft Outlook, Word, Excel and PowerPoint
• Experience working with confidential material in a discreet and professional way
• Must be highly organized with good time management skills with a strong ability to handle tight deadlines

Responsibilities

• Performs diversified administrative tasks and special assignments in support of the Managing Vice President according to company and department procedures while exercising a high degree of discretion and initiative
• Provides screening, fielding, and prioritizing of inbound communications via telephone, mail and e-mail to resolve critical issues in a timely manner
• Interacts in a professional manner with senior executives internally
• Works autonomously to manage projects and maintain communication with interested parties
• Creates spreadsheets and graphs and PowerPoint presentations as needed
• Prepare and manage all sales performance tracking, which includes stack ranking, recognition, and awards
• Demonstrates a proven ability to analyze data, research information, problem-solve and coordinate projects
• Manages the calendar and project management for department training and cross-functional meetings
• Coordinates detailed travel arrangements, as well as meeting and event planning
• Participates in team meetings/events by capturing notes & ensuring follow up on active items
• Enters and reviews travel & expense submissions
• All other duties as assigned

Skills

Prioritization

Project coordination

Communication

Research & writing

Discretion with confidential material

Executive support

Time management

Problem solving

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Gartner, Inc. is seeking an executive assistant to support the Managing Vice President in a dynamic, fast-paced environment. You will screen communications, prioritize tasks, and manage confidential information with discretion.

The role requires strong Microsoft Office skills, excellent writing abilities, and the capacity to manage multiple projects and deadlines. Hybrid work options are available. You will coordinate travel, prepare presentations, and track performance metrics while maintaining