Executive Assistant (open to remote)

RGA; New York (NY); Remote; USD 57,000 - 82,000; Full time

Benefits offered by this job

Annual bonus plan

Long-term equity incentive plan

Health benefits

Job summary

RGA is seeking an executive assistant to provide complex secretarial and administrative support at the executive level. You will assist with calendars, correspondence, and presentations in a fast-paced, global environment.

You will coordinate travel, meetings, and expenses, handle communications, and support project coordination and vendor activities. Strong MS Office skills and confidentiality are essential.

Qualifications

• H.S. Diploma or GED or equivalent experience.
• 7+ years secretarial and administrative experience.
• Experience in a global business enterprise with operations on various continents, time zones, and cultures.
• Prior experience working in fast-paced environment.
• AA or BA/BS degree preferred.
• 4+ years project coordination experience.
• Direct B2B client experience.

Responsibilities

• Provides complex secretarial and administrative support including reports and presentations.
• Manages travel arrangements and expense reports.
• Coordinates meetings, calls, and calendar events.
• Handles executive communications and drafts letters and memos.
• Acts as project manager on assigned projects and maintains intranet resources.
• Performs records management and office operations.
• Coordinates with Procurement and Legal to ensure timely contracts.
• Manages vendor invoices and onboarding of new resources.
• Supports team-building and maintains admin network relationships.

Skills

Advanced Word

Excel

PowerPoint

Confidentiality

Independent work

Time management

Communication

Multitasking

Team collaboration

Education

H.S. Diploma or GED

Associate’s Degree (AA)

Bachelor’s Degree (BA/BS)

4+ Years Project coordination experience

Direct B2B client experience

Tools

Outlook

Microsoft Office

PowerPoint

Job description

You desire impactful work.

You’re RGA ready

RGA is a purpose-driven organization working to solve today’s challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we’re the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all.

A Brief Overview

Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management and related department.

What you will do

• Performs complex secretarial and administrative support duties which include, but not limited to; creating/preparing general to complex correspondence and spreadsheets, preparing varied and complex reports, creating/designing general to complex PowerPoint presentations and presentation materials, scheduling and maintaining complex schedules in Outlook calendar, and overseeing and coordinating internal and external events.
• Performs advanced administrative support duties which include, but not limited to; coordinating travel and accommodations, coordinating/ scheduling meetings and conference calls, preparing/submitting expense report, and onboarding of new resources
• Handles executive-level internal and external communications which includes; handling incoming phone calls, returning phone calls, responding to voice-mails, managing incoming e-mails by forwarding and responding to e-mails as appropriate, and creating and mailing letters and memos on behalf of Executive and department.
• Acts as project manager on assigned projects, provides administrative assistance as needed on other special projects and maintains departmental file sharing and intranet site(s), as requested.
• Performs department records management duties (electronic and paper), including organizing, retrieval, archiving and storage.
• Oversees and performs office management duties.
• Performs general administrative support duties which include, but not limited to; opening and distributing mail, preparing outgoing mail, filing and file maintenance, and copying, faxing and scanning.
• Liaise with internal cross-functional teams to ensure high-degree of collaboration, communication and awareness of department priorities. Coordinates with internal Procurement and Legal teams to ensure timely contract execution while adhering to Company policy.
• Performs vendor management activities including initial review and coding of invoices to support timely approval and payment of vendor invoices.
• Facilitating team building events and building/maintaining relationship with the broader RGA administrative assistant network.

Qualifications

Education and Experience

Required:

• H.S. Diploma or General Education Degree (GED) GED or equivalent experience
• 7+ Years Secretarial and administrative experience
• Experience in a global business enterprise with operations on various continents, time zones, and cultures
• Prior experience working in fast-paced environment

Preferred:

• Associate’s Degree (AA) OR
• Bachelor’s Degree in Arts/Sciences (BA/BS)
• 4+ Years Project coordination experience
• Direct business-to-business client experience

Skills and Abilities

Required:

• Advanced Word, Intermediate Excel and PowerPoint skills
• Intermediate math skills
• Ability to maintain a high level of confidentiality
• Ability to work independently
• Ability to be flexible when needed, take initiative, and demonstrate accountability.
• Intermediate oral and written communication skills demonstrating ability to share and impart knowledge.
• Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions.
• Ability to set goals, multitask and prioritize workload. Ability to balance detail with departmental goals/objectives
• Intermediate level of investigative, analytical and problem solving skills
• Ability to work well within a team environment and participate in department projects
• Ability to coordinate projects and handle changing priorities.
• Ability to foster customer service and liaise cross-functionally. Ability to demonstrate a positive and professional image

#LI-MB1

What you can expect from RGA:

• Gain valuable knowledge from and experience with diverse, caring colleagues around the world.
• Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought.
• Join the bright and creative minds of RGA, and experience vast, endless career potential.

We’re excited to get to know you and connect your unique skills with our global opportunities. To create a modern and seamless experience, we use artificial intelligence (AI) in parts of our preliminary screening process. This technology helps us personalize job recommendations, automate interview scheduling, evaluate candidates based solely on experience - without considering name, gender, or other personal details, and provide real-time answers through our chatbot. AI is used only during early screening and never makes hiring decisions. Your RGA recruiter will work closely with you every step of the way to ensure the process feels personal, thoughtful, and focused on you.

Compensation Range:

$57,300.00 - $81,870.00 Annual

Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits.

RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.