Senior Executive Assistant & Project Coordinator

Gwinnett County Public Schools; Georgia; On-site; USD 70,000 - 90,000; Full time

Job summary

Gwinnett County Public Schools is seeking an experienced Executive Administrative Assistant to support the Chief Engagement Officer. The role covers calendar management, minute transcription, budgeting, and cross‑department coordination within a large school district.

Ideal candidates have 10+ years of secretarial/administrative experience, strong MS Office and PeopleSoft/BoardDocs skills, and the ability to handle multiple projects with discretion and professionalism.

Qualifications

• HS diploma or GED required.
• Bachelor's degree in related field preferred.
• 10+ years secretarial or administrative experience required.
• Experience in a K-12 school system preferred.
• Experience with executive support, communications, project management, operations and planning preferred.

Responsibilities

• Provide executive administrative support to the Chief Engagement Officer.
• Draft, transcribe, and transcribe dictation for letters, memos, reports, and minutes.
• Manage executives' calendar and prepare background materials.
• Prepare reports, work orders, emails, and purchase orders to keep operations efficient.
• Ensure communications conform to standard English usage.
• Coordinate room setups and logistics for meetings.
• Develop spreadsheets, graphs, and presentation documents.
• Organize files and maintain records for the Office of the Chief Engagement Officer.
• Handle calls and provide information or route calls appropriately.
• Provide back-up phone coverage as needed.
• Utilize office machines for efficient operations.
• Order office supplies and keep Engagement Office stocked.
• Maintain annual budget and financial records; manage expenses.
• Manage third-party subscriptions and renewals; prepare financial reports.

Skills

Typing speed & accuracy

Communication skills

Organization & problem solving

Follow instructions

Grammar & proofreading

Minutes recording

Mathematics & calculator skills

Telephone & public relations

Document scanning/editing

PeopleSoft & BoardDocs

Event planning & management

Project leadership

Report & correspondence drafting

Discretion & confidentiality

Multi-project coordination

MS Office Suite

Education

HS Diploma or GED

Bachelors degree in related field

Tools

PeopleSoft

BoardDocs

MS Office Suite (Outlook, Word, Excel, PowerPoint, OneNote)

Job description

Gwinnett County Public Schools is seeking an experienced Executive Administrative Assistant to support the Chief Engagement Officer. The role covers calendar management, minute transcription, budgeting, and cross‑department coordination within a large school district.

Ideal candidates have 10+ years of secretarial/administrative experience, strong MS Office and PeopleSoft/BoardDocs skills, and the ability to handle multiple projects with discretion and professionalism.