Executive Office & Project Coordinator for Deputy Chief

DeKalb County School District; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

DeKalb County School District seeks an experienced Office Specialist to Deputy/Chief to provide high-level administrative support to the Chief Officer and leadership team. The role involves coordinating projects, managing calendars, and preparing complex documents for board materials and meetings.

Candidates should have an Associate degree with at least eight years of related experience, or a high school diploma with ten years of related experience.

Qualifications

• Associate degree with a minimum of eight (8) years of relevant experience required.
• If an Associate's degree is not held a High School Diploma with a minimum of 10 years of related experience may be considered.

Responsibilities

• Facilitates project management and coordinates projects and events.
• Answers and directs telephone inquiries, responds to emails and handles other forms of communication.
• Prepares documents, including correspondence, reports, Board of Education meeting materials, presentations, invoices, memos, letters, and financial statements.
• Organizes the Chief Officer's calendar by scheduling appointments and coordinating with other departments to ensure cohesive support aligned with strategic plans.
• Proofreads and edits correspondence written by senior staff, drafts dictated responses and follows up as necessary.
• Distributes incoming memos, submissions, and reports appropriately, maintaining confidentiality.
• Conducts research for high-level administrative support tasks.
• Maintains departmental processes, policies, and procedures within DCSD guidelines and regularly monitors adherence to these standards.
• Schedules internal and external meetings with individuals and organizations while obtaining detailed information related to meeting requests.
• Performs clerical functions such as filing documents and managing databases.
• Provides insight on process improvements and successful outcomes and makes recommendations for solutions.
• Performs additional duties as assigned.

Education

Associate degree

High School Diploma

Job description

DeKalb County School District seeks an experienced Office Specialist to Deputy/Chief to provide high-level administrative support to the Chief Officer and leadership team. The role involves coordinating projects, managing calendars, and preparing complex documents for board materials and meetings.

Candidates should have an Associate degree with at least eight years of related experience, or a high school diploma with ten years of related experience.