Senior Executive Assistant: Calendar, Travel & Exec Ops

Insight Global; Virginia; On-site; USD 28,000 - 55,000; Full time

Job summary

Insight Global in the United States seeks an Executive Assistant to provide high-level administrative and operational support to site and program leadership, managing complex schedules, coordinating travel, and facilitating communications. The role requires discretion, superb organization, and the ability to handle multiple priorities in a fast-paced environment.

The successful candidate will coordinate with leaders, project teams, contractors, and business partners while supporting strategic

Qualifications

• 5+ years supporting senior leaders or executives.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, and Teams.
• Experience managing complex executive calendars and travel arrangements.
• Experience preparing expense reports.
• Strong communication skills.
• Exceptional organizational and time management skills.
• Ability to manage competing priorities with minimal supervision.
• High degree of professionalism and confidentiality.
• Experience supporting manufacturing, engineering, construction, pharmaceutical, or capital project organizations.
• Experience coordinating leadership offsites and town halls.
• Experience with Concur, Ariba, SharePoint, and Smartsheet.
• Strong PowerPoint development and executive presentation design skills.
• Advanced Excel skills including reporting and dashboards.
• Experience supporting multiple leaders simultaneously.

Responsibilities

• Provide high-level administrative and operational support to site and program leadership.
• Manage complex calendars and travel arrangements for senior leaders.
• Facilitate communications and develop executive-level presentations.
• Support strategic initiatives and cross-team coordination.
• Act as a central coordination point across leaders, project teams, contractors, and business partners.

Skills

Executive support

Microsoft Office Suite

Calendar management

Travel coordination

Expense reports

Communication skills

Organization/time management

Confidentiality

Multi-leader coordination

PowerPoint design

Excel reporting/dashboards

Tools

Concur

Ariba

SharePoint

Smartsheet

Job description

Insight Global in the United States seeks an Executive Assistant to provide high-level administrative and operational support to site and program leadership, managing complex schedules, coordinating travel, and facilitating communications. The role requires discretion, superb organization, and the ability to handle multiple priorities in a fast-paced environment.

The successful candidate will coordinate with leaders, project teams, contractors, and business partners while supporting strategic