Senior Executive Assistant & Personal Concierge

Confidential Company; New York (NY); On-site; USD 126,000 - 154,000; Full time

Job summary

Confidential Company is seeking an Executive Personal Assistant to support a senior Executive and team in Midtown, NYC. The role is split roughly 50/50 between Executive and Personal Assistant duties, with a requirement to operate at a high level of urgency and discretion in a fast-paced environment.

The ideal candidate will be highly organized, proactive, and comfortable shifting priorities while maintaining professional and personal matters with confidentiality.

Qualifications

• 5+ years of experience supporting senior executives, Principals, or high-performing teams.
• Experience in a fast-paced, demanding professional environment.
• Strong calendar management and travel coordination skills.
• Exceptional organization, attention to detail, and follow-through.
• Calm, resourceful, and able to exercise sound judgment under pressure.

Responsibilities

• Manage a complex calendar, scheduling, meeting logistics, and shifting priorities.
• Serve as a trusted partner to the Executive, proactively managing conflicts and schedule changes.
• Coordinate domestic and international business travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.
• Coordinate meetings, dinners, events, reservations, and other engagements.
• Prepare and manage expense reports.
• Provide light professional support to additional senior members of the investment team, including calendar coordination and expenses.
• Partner with the broader administrative team to ensure seamless coverage and communication.
• Provide primarily computer-based administrative support across personal calendars, appointments, travel, dining, and day-to-day logistics.
• Coordinate personal appointments and related logistics.
• Anticipate needs and proactively handle time-sensitive requests.
• Handle highly confidential personal and family matters with discretion.

Skills

Calendar management

Travel coordination

Discretion

Communication

Organization

Microsoft Office

Tools

Microsoft Office

Job description

Confidential Company is seeking an Executive Personal Assistant to support a senior Executive and team in Midtown, NYC. The role is split roughly 50/50 between Executive and Personal Assistant duties, with a requirement to operate at a high level of urgency and discretion in a fast-paced environment.

The ideal candidate will be highly organized, proactive, and comfortable shifting priorities while maintaining professional and personal matters with confidentiality.