Personal Assistant to Chief Executive Officer

JW Michaels & Co.; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

JW Michaels & Co. is seeking a Personal Assistant to support a high-net-worth CEO at an Upper East Side residence. This onsite role requires 5 days per week in NYC and involves managing calendars, travel, correspondence, and confidential records.

The PA will organize files, assist with errands and personal tasks, coordinate with vendors, and prepare documents and budgets. Strong discretion, reliability, and independent work are essential for success in this luxury setting.

Qualifications

• Experience as a personal assistant, administrative support, executive assistant, hospitality, or related field preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and work independently.
• Professional, reliable, flexible, and solutions-oriented.
• Strong attention to detail.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate travel arrangements, reservations, transportation, and itineraries.
• Handle phone calls, emails, correspondence, and general communications.
• Organize and maintain files, documents, records, and confidential information.
• Assist with errands, personal tasks, shopping, deliveries, and other day-to-day needs.
• Coordinate with vendors, service providers, clients, and other contacts.
• Schedule and oversee household or office services as needed.
• Prepare documents, reports, presentations, and other administrative materials.
• Track expenses, receipts, invoices, and basic budgets.
• Help prioritize tasks and ensure important deadlines and commitments are met.
• Support special projects, events, and other assignments as requested.
• Maintain a high level of confidentiality and professionalism at all times.

Skills

Calendar management

Travel coordination

Communication skills

Organization

Time management

Multitasking

Discretion and confidentiality

Vendor coordination

Budget tracking

Independent work

Tools

Microsoft Office

Google Workspace

Job description

High-net-worth CEO is hiring a Personal Assistant to work in their upper east side residence.

This role is 5 days a week onsite.

Key Responsibilities:

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate travel arrangements, reservations, transportation, and itineraries.
• Handle phone calls, emails, correspondence, and general communications.
• Organize and maintain files, documents, records, and confidential information.
• Assist with errands, personal tasks, shopping, deliveries, and other day-to-day needs.
• Coordinate with vendors, service providers, clients, and other contacts.
• Schedule and oversee household or office services as needed.
• Prepare documents, reports, presentations, and other administrative materials.
• Track expenses, receipts, invoices, and basic budgets.
• Help prioritize tasks and ensure important deadlines and commitments are met.
• Support special projects, events, and other assignments as requested.
• Maintain a high level of confidentiality and professionalism at all times.

Qualifications:

• Previous experience in personal assistance, administrative support, executive assistance, hospitality, or a related field preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and work independently.
• Professional, reliable, flexible, and solutions-oriented.
• Strong attention to detail.
• Proficiency with Microsoft Office, Google Workspace, calendars, email, and other common productivity tools.
• Ability to handle sensitive and confidential information with discretion.
• Valid driver's license and reliable transportation may be required depending on the position.