Executive Assistant to Senior Leader — Real Estate

Advice Personnel; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Fully paid benefits

Job summary

Advice Personnel is seeking an experienced Executive Assistant to support a senior leader in Midtown Manhattan. This boutique-style, traditional office values discretion, reliability, and proactive organization to manage both professional and personal priorities.

The role requires handling complex calendars, travel coordination, communications, and meticulous documentation while maintaining confidentiality across matters. The position offers a competitive base salary and fully paid benefits.

Qualifications

• 10+ years of experience providing high-level executive support in a fast-paced professional environment.
• Proven ability to manage complex calendars, travel logistics, and shifting priorities with minimal oversight.
• Strong written and verbal communication, with the ability to interact across all levels of an organization.
• High level of discretion and judgment when handling confidential information.
• Detail-oriented with exceptional organizational and follow-through skills.
• Proactive mindset with the ability to anticipate needs and problem-solve independently.
• Comfortable supporting both professional and personal administrative responsibilities.
• Experience in a traditional, in-person office environment preferable.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Manage complex, ever-changing calendars across professional and personal commitments, ensuring alignment and efficiency
• Coordinate domestic and international travel, including itineraries, logistics, and real-time adjustments
• Serve as primary contact, handling communications with internal stakeholders, external partners, and vendors with discretion
• Screen and prioritize emails, calls, and requests, responding or escalating as appropriate
• Prepare and organize meeting materials, presentations, and reports to support executive decision-making
• Maintain organized systems for files, contacts, and documentation for easy access
• Track tasks, follow-ups, and deadlines to ensure nothing falls through the cracks
• Assist with personal administrative needs, including scheduling and reservations
• Liaise with vendors and service providers, managing relationships and timely deliverables
• Support light project coordination across business initiatives, keeping timelines aligned
• Handle expense tracking, reporting, and general administrative processes with accuracy
• Leverage Microsoft Office and other tools to streamline workflows
• Maintain confidentiality across business and personal matters

Skills

Calendar management

Travel logistics

Communication skills

Discretion

Detail-oriented

Organizational skills

Problem solving

In-person office

Microsoft Office

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Advice Personnel is seeking an experienced Executive Assistant to support a senior leader in Midtown Manhattan. This boutique-style, traditional office values discretion, reliability, and proactive organization to manage both professional and personal priorities.

The role requires handling complex calendars, travel coordination, communications, and meticulous documentation while maintaining confidentiality across matters. The position offers a competitive base salary and fully paid benefits.