Senior Executive Assistant to Leadership

RJ Lee Group; Pittsburgh (Allegheny County); On-site; USD 60,000 - 90,000; Full time

Job summary

RJ Lee Group in Pittsburgh seeks an Executive Assistant - Senior Leadership to support senior leaders in a high-trust, high-impact role. This position goes beyond traditional admin work, requiring proactive coordination of calendars, travel, meetings, and communications, with discretion and professional diplomacy.

The successful candidate will manage complex schedules, prepare concise summaries, and enable initiatives across multiple projects in a fast-paced, technical environment.

Qualifications

• Progressive experience supporting senior executives in a fast-paced organization.
• Experience coordinating executive meetings, travel, communications, and high-priority projects.
• Experience with government contracts or government proposals is strongly preferred.
• Experience in an analytical laboratory, scientific, engineering, technical, professional services, or consulting environment is a plus.

Responsibilities

• Manage complex executive calendars, meetings, priorities, and travel arrangements, identifying conflicts and solutions.
• Prepare clear, accurate, and confidential summaries of discussions, decisions, and actions.
• Track leadership commitments, deadlines, and follow-ups to keep initiatives moving forward.
• Prepare, edit, and refine executive-level PowerPoint presentations, documents, reports and Excel materials.
• Coordinate with executives, employees, clients, government representatives, vendors, and partners.
• Organize information and deliverables across multiple projects and strategic initiatives.
• Represent senior leadership professionally in one-on-one and group settings.
• Handle sensitive information with discretion and judgment.

Skills

Executive support

Calendar management

Communication

Discretion

Travel coordination

Meeting coordination

Interpersonal skills

Education

Bachelor's degree in business administration, communications, management, or related field

Tools

Microsoft PowerPoint

Excel

Word

Outlook

Teams

Job description

RJ Lee Group in Pittsburgh seeks an Executive Assistant - Senior Leadership to support senior leaders in a high-trust, high-impact role. This position goes beyond traditional admin work, requiring proactive coordination of calendars, travel, meetings, and communications, with discretion and professional diplomacy.

The successful candidate will manage complex schedules, prepare concise summaries, and enable initiatives across multiple projects in a fast-paced, technical environment.