Senior Executive Assistant & Operations Coordinator

Lockheed Martin Corporation; Village of Liverpool (NY); On-site; USD 50,000 - 93,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible work arrangements (e.g., 4x10

401(k) match

Paid time off

Holidays

Parental Leave

EAP

Flexible Spending Accounts

Education Assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin Corporation in Syracuse, NY, is seeking an experienced administrative professional to support senior leadership and the Syracuse HR/Labor/Ethics teams. The role involves calendar management, complex travel planning, expense reporting, and coordinating meetings and events.

The position requires at least five years of progressive administrative experience, strong Microsoft Office skills, and discretion with confidential information. On-site presence is required 3+ days per week.

Qualifications

• Minimum 5 years of progressive administrative support experience including supporting senior leadership.
• Proficient with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams Workspace.
• Experience with arranging travel and completing expense reports.
• Knowledge of standard office equipment and technology for both operation and basic trouble shooting.

Responsibilities

• Proactively manage director’s calendars.
• Make travel arrangements, anticipate needs, troubleshoot, and manage complex travel itineraries and complete expense reports.
• Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
• Support and interface with customer(s) including customer visits and meetings, setup of meetings, and coordination of visit requests with Lockheed Martin Security.
• Manage conference room reservations and related IT (VTC, Teams).
• Order and maintain office supply inventory and shipments to support Executive team and Syracuse HR/Labor Team.
• Coordinate logistics for non-routine priorities and lead miscellaneous projects as needed.

Skills

Senior leadership support

MS Office

Outlook

PowerPoint

Excel

Travel arrangements

Expense reporting

Communication skills

Tools

Microsoft Office Suite

Teams Workspace

Job description

Lockheed Martin Corporation in Syracuse, NY, is seeking an experienced administrative professional to support senior leadership and the Syracuse HR/Labor/Ethics teams. The role involves calendar management, complex travel planning, expense reporting, and coordinating meetings and events.

The position requires at least five years of progressive administrative experience, strong Microsoft Office skills, and discretion with confidential information. On-site presence is required 3+ days per week.