Senior Executive Assistant & Operations Analyst

City of Alexandria; Alexandria (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Alexandria is seeking a Management Analyst II/Executive Assistant to support city leadership with executive administrative duties, calendar management, and department operations. This role requires handling sensitive information with discretion and maintaining efficient office workflows.

The successful candidate will prepare briefing materials, coordinate meetings and events, and ensure accurate document management while serving as a trusted liaison for internal and external

Qualifications

• Four-Year College Degree or professional work experience equivalent.
• Experience supporting executive/senior leadership and handling confidential information.
• Mastery of Microsoft Office Suite and related office technology.
• Ability to establish and maintain effective relationships with internal and external stakeholders.

Responsibilities

• Provide high-level administrative and office management support for senior City leadership, including handling complex assignments and sensitive information.
• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare briefing materials, talking points, and supporting documents for leadership.
• Coordinate meetings and events to ensure efficiency and productivity.
• Oversee front-desk duties, greeting visitors, managing mail, and maintaining an organized office.
• Handle department functional support duties such as invoicing, account reconciliation, and inventory control.
• Develop and maintain knowledge of City operations and core departmental functions.
• Support documentation management and implementation of tech-forward systems.
• Act as liaison with internal/external stakeholders to track projects and status.

Skills

Executive support

Calendar management

Office administration

Confidentiality

Education

Four-Year College Degree

Virginia Notary Public eligibility

Tools

Microsoft Office Suite

Job description

The City of Alexandria is seeking a Management Analyst II/Executive Assistant to support city leadership with executive administrative duties, calendar management, and department operations. This role requires handling sensitive information with discretion and maintaining efficient office workflows.

The successful candidate will prepare briefing materials, coordinate meetings and events, and ensure accurate document management while serving as a trusted liaison for internal and external