Senior Administrative Assistant – Early Childhood Programs

New LHRC External Career Site; Alexandria (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

The City of Alexandria is seeking an Administrative Program Assistant II to provide high-level administrative support to the Division Chief of Early Childhood Programs. This role requires exceptional organizational skills, confidentiality, and the ability to navigate federal, state, and local guidelines.

Responsibilities include calendar management, program data support, contract and financial administration, and coordination with multiple stakeholders across divisions and with inspectors.

Qualifications

• High school diploma supplemented with postsecondary coursework in office or business administration, accounting, computer science or related field, and related administrative experience in social services or related field.
• Considerable knowledge of general clerical and administrative practices and procedures; general knowledge of modern office practices, procedures and equipment.
• Demonstrated ability to effectively use common business and agency software packages; communicate effectively both orally and in writing; work with professionals and the public; exercise discretion and make sound decisions.

Responsibilities

• Manage and optimize the Division Chief's calendar and scheduling.
• Coordinate logistics for cross-functional meetings and site visits.
• Screen and triage incoming correspondence and inquiries; route sensitive items appropriately.
• Provide onboarding orientation to new staff on administrative policies and procedures.
• Maintain logs and ensure timely action by leadership.
• Serve as a liaison between the Division Chief, program managers, and staff.

Skills

Calendar management

Data management

Budget tracking

Communication

Discretion

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Job description

The City of Alexandria is seeking an Administrative Program Assistant II to provide high-level administrative support to the Division Chief of Early Childhood Programs. This role requires exceptional organizational skills, confidentiality, and the ability to navigate federal, state, and local guidelines.

Responsibilities include calendar management, program data support, contract and financial administration, and coordination with multiple stakeholders across divisions and with inspectors.