Executive Operations Coordinator & Calendar Specialist

Seventh Sense, LLC; Alexandria (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with generous companymatch

PTO and 11 paid holidays

Employee Assistance Program

Accident and Critical Care insurance

Job summary

Seventh Sense, LLC seeks an Executive Operations Coordinator / Executive Assistant to support leadership readiness and administrative coordination for the Office of Administrative Services (OAS). The role blends executive support with disciplined tracking of priorities and cross-divisional activities.

Onsite in Alexandria, VA, with a transportation FSA benefit. Ideal candidates will manage calendars, prepare briefing materials, capture decisions, and drive follow‑through across divisions while

Qualifications

• Excellent verbal and written communication skills.
• Demonstrated executive administrative or operations-coordination experience.
• Strong calendar management and meeting prep abilities.
• Ability to distinguish decisions, actions, and updates.
• Reliable follow-through across multiple stakeholders.

Responsibilities

• Coordinate leadership calendars, meetings, and cross-divisional logistics.
• Prepare agendas, read-aheads, presentations, and supporting materials.
• Capture decisions, action items, deadlines, and owners.
• Maintain records and ensure timely follow-up on commitments.
• Support reporting inputs and leadership engagements.
• Identify obstacles and suggest improvements.
• Coordinate information for recurring reports and briefings.

Skills

Executive coordination

Calendar management

Written communication

Organizational skills

Decision-tracking

Cross-divisional coordination

Discretion with sensitive information

Rapid learning of responsibilities

MS Office proficiency

Education

High School Diploma

Associate's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Seventh Sense, LLC seeks an Executive Operations Coordinator / Executive Assistant to support leadership readiness and administrative coordination for the Office of Administrative Services (OAS). The role blends executive support with disciplined tracking of priorities and cross-divisional activities.

Onsite in Alexandria, VA, with a transportation FSA benefit. Ideal candidates will manage calendars, prepare briefing materials, capture decisions, and drive follow‑through across divisions while