Executive Administrative Analyst (Entry Level)

Confidential Jobs; Baytown (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Inclusive workplace

Reasonable accommodations for disabilities

Job summary

A premier executive support provider in Texas is seeking an Executive Administrative Analyst to manage strategic initiatives and provide high-level support to executives. This role involves complex calendar management, data analysis, and crafting executive communications. Ideal candidates will hold a Bachelor's degree in Business or Economics and possess exceptional analytical and organizational skills. Proficiency in Microsoft Office and experience with data visualization tools are essential. The position is located in Baytown, Texas, and offers opportunities for professional growth.

Qualifications

• Experience handling highly confidential information in a professional environment.
• Exceptional written, verbal, editing, and proofreading skills.
• Ability to interact seamlessly with senior leadership and diverse stakeholders.

Responsibilities

• Manage complex executive calendars and travel arrangements.
• Prepare, transcribe, and format documents and presentations.
• Collect, compile, and analyze operational and financial data.

Skills

Analytical skills

Communication skills

Attention to detail

Organizational skills

Problem-solving skills

Time management

Education

Bachelors in Business, Economics or related field

Tools

Microsoft Office

Excel (pivot tables, formulas)

Data visualization tools (Tableau, Power BI)

ERP or CRM systems (SAP, Concur)

Job description

The Executive Administrative Analyst serves as a strategic partner to executive leadership, blending advanced business analysis with high-level executive support. This role goes beyond traditional administrative functions by leveraging data-driven insights, process optimization, and cross-functional coordination to inform decision-making and drive organizational performance.

This position requires a highly analytical, detail-oriented professional who can translate complex data into actionable insights while managing executive priorities with precision and discretion. The role operates at the intersection of business operations, analytics, and executive facilitation, supporting both strategic initiatives and day-to-day leadership effectiveness.

The ideal candidate is proactive, intellectually curious, and adept at synthesizing information, identifying trends, and improving processes. They must exercise sound judgment, maintain strict confidentiality, and communicate effectively with senior leaders, stakeholders, and external partners.

Key Responsibilities:

• Manage complex executive calendars, travel arrangements, and inbox prioritization. Determine priority matters requiring executive attention; redirect to appropriate staff or handle directly as appropriate.
• Keep executive leadership informed of time-sensitive and priority issues, ensuring appropriate follow-up.
• Coordinate departmental and cross-functional meetings; prepare and distribute agendas and materials.
• Prepare, transcribe, and format documents, reports, tables, charts, and executive presentations. Handle travel arrangements and prepare/submit expense reports. Draft and edit high-level correspondence and communications.
• Collect, compile, and analyze operational, financial, and resource data. Identify trends and insights related to operations, budgets, and performance metrics.
• Develop executive-level dashboards, reports, and visual presentations. Evaluate administrative procedures and workflows.
• Recommend and implement improvements to increase efficiency and effectiveness. Standardize documentation and reporting processes where appropriate.
• Coordinate cross-departmental initiatives and special projects.
• Prepare executive briefings, reports, and board-level presentations.
• Track milestones, timelines, and deliverables to ensure project success

Qualifications:

• Bachelors in Business, Economics or related field.
• Experience handling highly confidential information in a professional environment.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Exceptional written, verbal, editing, and proofreading skills.
• Advanced organizational and time-management skills with strong attention to detail.
• Advanced Microsoft Office proficiency (Outlook, Word, PowerPoint, Excel).
• Advanced Excel skills (pivot tables, formulas, data modeling, reporting).
• Experience with data visualization tools (Tableau, Power BI), is preferred.
• Experience with ERP or CRM systems (e.g., SAP, Concur), is preferred.
• Ability to interact seamlessly with senior leadership and diverse stakeholders.
• Past experience supporting a senior executive in an Executive Assistant, Administrative Analyst, or similar role.

We are an Equal Opportunity Employer and are committed to fostering an inclusive workplace where all individuals are treated with respect and dignity. Employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

We are dedicated to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process, in accordance with applicable laws.