Senior Executive Assistant — Onsite Phoenix | Ops

Lee Hecht Harrison Nederland B.V.; Phoenix (AZ); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Short-term disability

401K plan

Paid time off

Job summary

Lee Hecht Harrison Nederland B.V. in Phoenix, AZ is seeking an experienced Executive Assistant to partner with senior leadership and drive efficient daily operations. You will manage calendars, coordinate meetings, and prepare materials for executive reviews in a fast-paced corporate environment.

The role requires 4+ years supporting executives, advanced MS Office skills, and exceptional organization with discretion. This onsite position offers strong benefits and opportunities for impact.

Qualifications

• 4+ years supporting senior leadership or C-suite executives.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational and communication skills; discreet handling of information.
• Experience in fast-paced, deadline-driven environments.

Responsibilities

• Provide direct administrative support to executive leadership and act as a trusted contact.
• Manage complex calendars, coordinate schedules, and prioritize appointments.
• Organize meetings, conferences, and events with logistics and attendees.
• Prepare meeting materials, presentations, and executive reports.
• Document discussions, track follow-ups, and communicate action plans.
• Process and reconcile executive expense reports and assist with financial reporting.
• Develop PowerPoint presentations and executive-facing reports.
• Review agreements and documents for completeness and compliance.
• Coordinate office operations: supplies, inventory, and space planning.
• Welcome visitors, manage guest access, and enforce security protocols.
• Assist with data management, file maintenance, and administrative projects.
• Collaborate across teams to support initiatives and priorities.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Discretion

Professional demeanor

Deadline-driven

Education

High School diploma or GED

Associate's or Bachelor's preferred

Tools

Microsoft Office

Job description

Lee Hecht Harrison Nederland B.V. in Phoenix, AZ is seeking an experienced Executive Assistant to partner with senior leadership and drive efficient daily operations. You will manage calendars, coordinate meetings, and prepare materials for executive reviews in a fast-paced corporate environment.

The role requires 4+ years supporting executives, advanced MS Office skills, and exceptional organization with discretion. This onsite position offers strong benefits and opportunities for impact.