Executive Legal Administrative Assistant

Lee Hecht Harrison Nederland B.V.; Pasadena (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401K plan

Paid leave

Job summary

Lee Hecht Harrison Nederland B.V. in Pasadena, CA is seeking an experienced Administrative Assistant to provide executive-level administrative and operational support within the Legal Department.

This role partners with Corporate Counsel to manage daily operations, communications, and departmental processes with discretion and confidentiality. The successful candidate will be organized, proactive, and capable of handling multiple priorities in a fast-paced corporate environment, with advanced

Qualifications

• 5-7 years of progressively responsible experience in an Administrative Assistant/Executive Assistant role in a legal department.
• Experience supporting attorneys or legal departments preferred.
• Excellent organizational, planning, and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide comprehensive administrative and operational support to Corporate Counsel and the Legal Department.
• Manage complex calendars, coordinate meetings, schedule appointments, and arrange conference calls and virtual meetings.
• Serve as a primary administrative liaison between the Legal Department and internal business partners, executives, employees, and external contacts.
• Coordinate departmental activities, meetings, projects, and communications to ensure seamless operations.
• Organize, maintain, and manage confidential files, records, correspondence, and legal department documentation.
• Prepare, edit, proofread, format, and distribute professional correspondence, reports, presentations, spreadsheets, and other business materials.
• Monitor deadlines, track action items, and follow up on outstanding requests to support timely completion of department priorities.
• Assist with administrative processes, including expense reporting, invoice processing, purchase orders, and vendor coordination.
• Coordinate domestic and international travel arrangements and prepare related itineraries and documentation.
• Support document management, electronic filing, records retention, and information organization initiatives.
• Gather, compile, and organize information and materials requested by Corporate Counsel and department leadership.
• Handle highly confidential legal, business, employee, and corporate information with discretion and professionalism.
• Identify opportunities to improve administrative processes, efficiency, and workflow within the department.
• Support special projects, departmental initiatives, and additional responsibilities as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and confidentiality

Independent work

Microsoft Office

Tools

Microsoft Office

Job description

Lee Hecht Harrison Nederland B.V. in Pasadena, CA is seeking an experienced Administrative Assistant to provide executive-level administrative and operational support within the Legal Department.

This role partners with Corporate Counsel to manage daily operations, communications, and departmental processes with discretion and confidentiality. The successful candidate will be organized, proactive, and capable of handling multiple priorities in a fast-paced corporate environment, with advanced