Executive Assistant to Leaders (Temp) – La Jolla, CA

Lee Hecht Harrison Nederland B.V.; San Diego (CA); On-site; USD 52,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Commuter benefits

401K plan

Paid leave

Job summary

Lee Hecht Harrison Nederland B.V. is seeking a highly organized Temporary Executive Assistant to support the leadership team of a nonprofit in La Jolla, California.

This onsite role requires professionalism, discretion, and the ability to manage complex calendars and travel arrangements. You will prepare documents, coordinate meetings, handle communications, track deadlines, and assist with special projects in a fast-paced environment.

Qualifications

• 3+ years of Executive Assistant or Administrative Assistant experience.
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Exceptional organization, attention to detail, and time-management abilities.
• Ability to handle confidential information with discretion.
• Comfortable managing multiple priorities independently in a fast-paced environment.
• Professional, resourceful, dependable, and proactive approach.

Responsibilities

• Provide high-level administrative and executive support to leadership and senior staff.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare documents, correspondence, presentations, and reports.
• Coordinate meeting logistics, conference rooms, and virtual meetings.
• Manage incoming calls, emails, and other communications professionally.
• Maintain confidential files, records, and organizational documents.
• Assist with travel arrangements, expense reporting, and event coordination.
• Track deadlines, follow up on action items, and help prioritize competing requests.
• Support special projects and day-to-day administrative needs as assigned.
• Collaborate with internal teams, external partners, and community stakeholders.

Skills

Executive support experience

Microsoft Office

Communication skills

Tools

Word

Excel

Outlook

PowerPoint

Job description

Lee Hecht Harrison Nederland B.V. is seeking a highly organized Temporary Executive Assistant to support the leadership team of a nonprofit in La Jolla, California.

This onsite role requires professionalism, discretion, and the ability to manage complex calendars and travel arrangements. You will prepare documents, coordinate meetings, handle communications, track deadlines, and assist with special projects in a fast-paced environment.