Senior Executive Assistant to Leadership Team

Mindlance, Inc.; Weston (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

A national recruiting company is seeking an experienced Executive Assistant to support the leadership team. The ideal candidate will excel in organizational and communication skills and have 3-8 years of administrative experience. Responsibilities include calendar management, travel coordination, and general administrative support. The position requires a proactive problem-solver comfortable working in a fast-paced environment. This is a pivotal role within a dynamic marketing team focused on healthcare solutions for individuals with Multiple Sclerosis.

Qualifications

• Prior experience supporting leaders at the Sr Director level.
• 3-8 years of administrative experience required.
• High level of computer proficiency, including Microsoft Office.

Responsibilities

• Manage calendars for the leadership team.
• Provide general administrative support.
• Coordinate travel and expense reporting.

Skills

Organizational skills

Communication skills

Problem-solving

Interpersonal skills

Tools

Microsoft Office

Excel

PowerPoint

Oracle Systems

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

Overview:
We are looking for an experienced executive assistant with expert organizational and communications skills, the ability to prioritize and complete his/her work in a fast paced environment, and a positive, problem solving orientation. The successful candidate will be a self- starter who enjoys working in a team environment that focuses on bringing value to: people with Multiple Sclerosis, the healthcare professionals who participate in their care, and the many employees who share this mission.
He/she will be joining a high-functioning marketing team with responsibility for:
two currently marketed products for Multiple Sclerosis, that account for a substantial portion of revenues
and a MS product that we are preparing to launch
The marketing team works closely with a wide array of functions as well as with many external partners and vendors.

Responsibilities include:
Calendar management for the leadership team (Sr Director and 2 Directors)
General administrative support, including follow-up on urgent and pending deliverables
Managing travel and expense reporting for the leadership team
Processing Purchase Orders, check requests and invoices, following up as needed to ensure full compliance to company policies
Acting as an expert for the team with respect to best practices, policies and procedures for his/her primary areas of responsibility
Other tasks as identified
Division of Time:
o 70% Leadership Support
o 10% Team Support
o 20% Purchase orders and other financial processes

Qualifications

Qualifications:
Prior experience supporting leaders at the Sr Director level
3 or more years of administrative experience required (5-8 preferred)
High level of computer proficiency, including: Microsoft Office, Excel, and PowerPoint; knowledge of Oracle Systems a plus
Excellent inter-personal skills, with the ability to work well across all levels. Demonstrated experience in problem-solving and proactively addressing complex, ambiguous situations with diplomacy and tact
Desire and ability to create strong partnerships with other Administrative support teams; skilled at establishing effective relationships through mutual respect and trust in dealing with others
Ability to think ahead and anticipate what others need and the impact his/her work or response time has on others; ability to exercise sound judgment and determine priorities.
Excellent verbal and written communication skills
Expert organizational and operational skills; track record for improving or simplifying processes and procedures

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