Senior Executive Assistant & Office Manager

Howard-Sloan Search; Chicago (IL); On-site; USD 90,000 - 100,000; Full time

Job summary

Howard-Sloan Search is seeking an experienced Executive Assistant to join our Chicago office, partnering with senior executives and ensuring smooth day-to-day operations of a fast-paced environment.

Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing expense reports, and handling meetings and facilities, with hands-on, proactive support and professional communication.

Qualifications

• Prior Executive Assistant or senior administrative support experience.
• Experience supporting senior executives in a fast-paced professional environment.
• Strong calendar management and travel coordination experience.
• Excellent organizational skills with the ability to manage multiple competing priorities.
• Polished, professional communication style and strong interpersonal skills.
• Proactive and resourceful with the ability to anticipate needs.
• Strong attention to detail and sound judgment.
• Comfortable working both independently and collaboratively.
• Willingness to assist with office management responsibilities and be hands-on when needed.
• Proficiency with Microsoft Office, Outlook, and standard business technology.

Responsibilities

• Provide high-level administrative support to senior executives and members of the investment team
• Manage complex and frequently changing calendars, meetings, and appointments
• Coordinate domestic and international travel, including detailed itineraries and last-minute changes
• Prepare and process expense reports and other administrative documentation
• Coordinate internal and external meetings, conference rooms, catering, and related logistics
• Serve as a professional point of contact for executives, clients, visitors, and other stakeholders
• Anticipate executives' needs and proactively resolve scheduling or logistical issues
• Assist with day-to-day office operations, vendors, supplies, lunches, events, and facilities-related needs
• Partner with other administrative professionals to ensure seamless coverage and support across the office
• Handle confidential and sensitive information with discretion
• Assist with special projects and ad hoc requests as needed

Skills

Calendar management

Travel coordination

Office administration

Communication

Organization

Tools

Microsoft Office

Outlook

Job description

Howard-Sloan Search is seeking an experienced Executive Assistant to join our Chicago office, partnering with senior executives and ensuring smooth day-to-day operations of a fast-paced environment.

Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing expense reports, and handling meetings and facilities, with hands-on, proactive support and professional communication.