Remote Executive Assistant to 2 Executives | Expense Expert

DUAL North America, Inc.; Chicago (IL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Flexible Paid Time Off and parental/PD

Life and Disability insurance

Job summary

Howden in Chicago is seeking an experienced full-time Executive Assistant to provide high-level support to two vertical leaders, manage complex calendars, coordinate meetings, and ensure smooth operations.

You will handle expense reporting with SAP Concur, liaise with employees and vendors, prepare documents in Word/Excel/PowerPoint, and apply AI to streamline workflows while maintaining confidentiality.

Qualifications

• 5+ years of experience as an Executive Assistant to multiple executives.
• Experience with SAP Concur or similar expense management software.
• Strong communication skills, written and verbal, with vendors and teams.
• Attention to detail and accuracy in financial/admin tasks.

Responsibilities

• Provide high-level executive support to two vertical leaders, managing complex calendars and cross-functional priorities.
• Manage expense reports accurately using SAP Concur, ensuring policy compliance and timelines.
• Serve as the primary contact for expense-related inquiries and support employees.
• Coordinate meetings in-office and externally, handling logistics and follow-up.
• Communicate across teams and with vendors to resolve discrepancies in financial operations.
• Handle ad-hoc administrative requests and support various departments as needed.
• Maintain organized expense records for audit and reporting purposes.
• Prepare documents and presentations using Word, Excel, and PowerPoint.
• Apply AI knowledge to streamline workflows and boost productivity.

Skills

SAP Concur

Expense reporting

Calendar management

Communication skills

Microsoft Office

Vendor coordination

Tools

SAP Concur

Microsoft Excel

PowerPoint

Word

Outlook

Job description

Howden in Chicago is seeking an experienced full-time Executive Assistant to provide high-level support to two vertical leaders, manage complex calendars, coordinate meetings, and ensure smooth operations.

You will handle expense reporting with SAP Concur, liaise with employees and vendors, prepare documents in Word/Excel/PowerPoint, and apply AI to streamline workflows while maintaining confidentiality.