Executive Assistant – Luxury Events (On-Site, Chicago)

SVARIN Creative; Illinois; On-site; USD 70,000 - 90,000; Full time

Job summary

Svarin Creative, a luxury event design and production firm based in the Greater Chicago Area, seeks an Executive Assistant to provide high-level administrative support to its leadership. The role is full-time and on-site, focusing on calendars, travel, expense reporting, and project coordination for events.

Ideal candidates will demonstrate excellence in communication, organization, and discretion, with experience supporting executives in creative environments and proficiency with Google

Qualifications

• Calendar management, meeting coordination, and task prioritization.
• Experience reconciling expense reports with attention to detail and accuracy.
• Confidential information handling and proactive problem-solving.
• Excellent written and verbal communication with clients, vendors, and team members.
• Document organization, file management, and office coordination.
• Proficiency with productivity tools (Google Workspace) and comfort with learning new software.
• Strong organizational and time-management abilities in a fast-paced environment.
• Experience supporting executives in creative/events or related industries preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Coordinate domestic and international shipping and expense reporting.
• Support event coordination and project tracking; ensure follow-up on executive priorities.

Skills

Calendar management

Meeting coordination

Expense reporting

Executive support

Confidential information handling

Communication

Document management

Office coordination

Google Workspace

Time management

Events industry experience

Education

Bachelor’s degree in Business/Communications or related field

Equivalent practical experience

Tools

Google Workspace

Job description

Svarin Creative, a luxury event design and production firm based in the Greater Chicago Area, seeks an Executive Assistant to provide high-level administrative support to its leadership. The role is full-time and on-site, focusing on calendars, travel, expense reporting, and project coordination for events.

Ideal candidates will demonstrate excellence in communication, organization, and discretion, with experience supporting executives in creative environments and proficiency with Google