Senior Executive Assistant — NYC On‑Site, Strategic Partner

Paramount Group; New York (NY); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Generous paid time off

Comprehensive benefits

On-site and virtual engagement events

Job summary

Paramount Skydance Corporation is seeking an experienced Executive Assistant to support an executive in Paramount Advertising, based on-site in NYC. You will demonstrate superb judgment, manage confidential matters, and deliver clear communications while coordinating complex schedules.

Ideal candidates have 8+ years of EA experience, strong MS Office/Google Workspace skills, and a proven ability to handle travel, expenses, and multi-party meetings with discretion and professionalism.

Qualifications

• 8+ years of experience as an Executive Assistant preferably within media, entertainment, technology, or marketing driven, with 3+ years supporting a C suite executive.
• Advanced proficiency with Microsoft Office and/or Google Workspace (Outlook/Calendar, Excel/Sheets, PowerPoint/Slides, Word/Docs), and experience with expense and travel systems (e.g., Concur, Workday).

Responsibilities

• Be highly responsive to direct and anticipated needs; provide fast, accurate, and thoughtful responses to requests, and follow up on action items in support of the executive’s efficiency and effectiveness.
• Coordinate heavy travel itineraries including flight reservations, hotel, and car service quickly and accurately.
• Complete scheduling and calendar management as needed with a heavy focus on coordination of complex meetings with multiple participants and locations.
• Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
• Run meeting presentations, conference room, and AV equipment logistics.
• Assist with planning and execution of department events and offsites, including logistics, vendor coordination, catering, guest lists, and on site support
• Track key deliverables, deadlines, and follow ups for the EVP and executive team, ensuring preparation and materials are ready ahead of time
• Maintain and update organizational charts, distribution lists and send department-wide communications.
• Screen and respond to phone calls, emails, and incoming/outgoing packages.
• Partner with key partners to Ad Sales executive team and their EAs to collaborate, acquire information, problem solve, and achieve desired results.
• Manage special projects, run occasional personal errands, and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily. Always monitor emails during working hours and before and after them.

Skills

Executive support

C-suite support

Travel coordination

Tools

Microsoft Office

Google Workspace

Concur

Workday

Job description

Paramount Skydance Corporation is seeking an experienced Executive Assistant to support an executive in Paramount Advertising, based on-site in NYC. You will demonstrate superb judgment, manage confidential matters, and deliver clear communications while coordinating complex schedules.

Ideal candidates have 8+ years of EA experience, strong MS Office/Google Workspace skills, and a proven ability to handle travel, expenses, and multi-party meetings with discretion and professionalism.