Executive Assistant

Adecco Portugal; New York (NY); Hybrid; USD 62,000 - 69,000; Full time

Job summary

Adecco Portugal is partnering with a global portfolio company to hire a highly polished and strategic Executive Assistant to support two senior HR leaders in New York, NY. This temp-to-perm role offers a hybrid work model (3 days onsite per week) with compensation of $45-50/hour.

The successful candidate will manage complex calendars, coordinate meetings and travel, anticipate needs, and serve as a trusted liaison across multiple brands and stakeholder groups while handling confidential

Job description

Our client, a global portfolio company with multiple well-known consumer and lifestyle brands, is seeking a highly polished and strategic Executive Assistant to support two senior HR leaders across the organization.

This is a temp-to-perm opportunity for someone who thrives in a fast-moving, high-visibility environment and can bring structure, judgment, discretion, and calm to constantly changing priorities.

Location: New York, NY

Work Model: Hybrid, 3 days onsite per week

Compensation: $45-50/hour

Type: Temp-to-perm

What You’ll Do

• Provide dedicated executive support to two senior HR leaders across multiple brands and stakeholder groups.
• Manage complex, highly fluid calendars with frequent changes and competing priorities.
• Coordinate executive meetings, travel, logistics, scheduling, and day-to-day priorities with minimal direction.
• Move seamlessly between teams, offices, and leadership groups depending on business needs.
• Anticipate needs before they arise and proactively flag scheduling, communication, or logistical issues.
• Track important details, connect information across teams, and help ensure nothing falls through the cracks.
• Build strong working relationships across the organization and serve as a trusted point of contact for internal stakeholders.
• Handle highly confidential information with discretion and professionalism.
• Support occasional day-to-day executive needs during especially busy periods while maintaining appropriate boundaries for an EA role.

What We’re Looking For

• Strong Executive Assistant experience supporting senior leaders in a fast-paced, complex organization. MUST have experience supporting more than one executive at a time.
• Exceptional calendar management and prioritization skills.
• High emotional intelligence, sound judgment, and strong situational awareness.
• Ability to remain calm and organized when priorities shift quickly.
• Strong communication skills and polished executive presence.
• Natural relationship builder who works well across functions and levels.
• Proactive mindset with the ability to anticipate needs rather than wait for direction.
• Highly trustworthy and comfortable handling sensitive and confidential information.
• Flexible, positive, curious, and comfortable asking questions when needed.
• Service-oriented and collaborative, without a rigid “that’s not my job” mindset.

Ideal Background

Industry experience is flexible. The team is most focused on maturity, capability, temperament, and executive support experience. Candidates from environments such as financial services, luxury, consumer, retail, technology, or other fast-paced corporate settings may be especially well aligned.

The Ideal Candidate

This person is more than a calendar manager. They are a trusted strategic partner who can anticipate needs, connect the dots across the business, navigate ambiguity, protect confidentiality, and make a complex environment feel organized and seamless.

The biggest challenge — and opportunity — in this role is supporting two highly demanding senior executives simultaneously while managing constant change and making it all look effortless.