Executive Admin for Leadership — Temp-to-Hire

AppleOne Employment Services; San Marcos (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

AppleOne in Poway, CA is seeking an experienced Executive Administrative Assistant to support ownership and upper management. This temp-to-hire role focuses on keeping executives organized, coordinating schedules, and managing project-related administrative tasks.

The ideal candidate has 5+ years of senior admin experience, strong calendaring, and proficiency with Microsoft Office. The position is full-time, on-site in Poway, with pay ranging from $28 to $32 per hour DOE.

Qualifications

• 5+ years of professional administrative experience supporting owners or executives.
• Strong executive calendaring and scheduling experience.
• Proficiency with Microsoft Outlook, Word, Excel and general office technology.
• Excellent written and verbal communication with a polished demeanor.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion handling sensitive company and personnel information.

Responsibilities

• Provide high-level administrative support to ownership and upper management, including calendar management and meeting coordination.
• Prepare professional correspondence, reports, and organized files (electronic and physical).
• Track deadlines, follow-up items, and project details for management.
• Assist with customer projects, documentation, scheduling, purchasing, and material coordination.
• Communicate professionally with customers, vendors, and leadership; maintain confidentiality.

Skills

Executive support

Calendar management

Communication

Multi-tasking

Proactive

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

AppleOne in Poway, CA is seeking an experienced Executive Administrative Assistant to support ownership and upper management. This temp-to-hire role focuses on keeping executives organized, coordinating schedules, and managing project-related administrative tasks.

The ideal candidate has 5+ years of senior admin experience, strong calendaring, and proficiency with Microsoft Office. The position is full-time, on-site in Poway, with pay ranging from $28 to $32 per hour DOE.