Private Estate Executive Assistant - On-Site Travel

AppleOne Employment Services; Newport Beach (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

AppleOne Employment Services in Newport Beach, CA is seeking a polished Personal Executive Assistant to support an Estate Manager and Principal. This role manages calendars, coordinates travel, handles confidential tasks, and provides personal support in a fast-paced, discreet environment.

The ideal candidate has 3–5 years of relevant experience, a Bachelor’s degree, and strong Microsoft Office proficiency. This on-site position offers direct hire and competitive compensation.

Qualifications

• 3 to 5 years of administrative, executive assistant, or estate support experience.
• Bachelor’s degree or equivalent education and training.
• Advanced proficiency with Microsoft Office Suite, especially Outlook.
• Strong written and verbal communication skills and discretion.

Responsibilities

• Manage complex calendars and appointment scheduling for the Estate Manager and Principal.
• Coordinate communications, documentation, and confidential records with discretion.
• Schedule vendors, service providers, and estate maintenance.
• Support travel logistics, including aircraft pilots and crew coordination.
• Assist with shopping, expense management, and weekly estate inventory.
• Collaborate with household staff, corporate support, guests, vendors, and contractors.

Skills

Executive calendar management

Travel logistics coordination

Confidential information handling

Administrative support

Fluent English

Microsoft Office Suite

Outlook scheduling features

Strong communication

Valid driver’s license

Education

Bachelor's degree or equivalent

Tools

Outlook

Job description

AppleOne Employment Services in Newport Beach, CA is seeking a polished Personal Executive Assistant to support an Estate Manager and Principal. This role manages calendars, coordinates travel, handles confidential tasks, and provides personal support in a fast-paced, discreet environment.

The ideal candidate has 3–5 years of relevant experience, a Bachelor’s degree, and strong Microsoft Office proficiency. This on-site position offers direct hire and competitive compensation.