Senior Executive Assistant - National Security Analysis

Johns Hopkins Applied Physics Laboratory; Laurel (MD); On-site; USD 52,000 - 87,000; Full time

Benefits offered by this job

On-site at JHU APL Laurel

Competitive benefits package

Job summary

Johns Hopkins Applied Physics Laboratory (APL) in Laurel, MD seeks an experienced Executive Assistant to provide high-level administrative support to the NSAD Department Head and Operations Executive. This role advances critical national security initiatives through proactive scheduling, liaison work with sponsors, and meticulous executive communications.

The NSAD Department prioritizes discretion, collaboration, and building trusted relationships across the Laboratory.

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or another relevant field.
• At least ten years of administrative experience, including supporting executive or senior leadership.
• Proven ability to interface with senior leaders, sponsors, and staff at all levels.
• Outstanding written and verbal communication skills for executive-level materials.
• Excellent organizational and time-management skills with proactive prioritization.
• Experience coordinating complex calendars, meetings, travel, and high-visibility events.
• Strong knowledge of administrative practices including travel, purchasing, and office operations.
• Ability to handle sensitive personnel information with discretion and confidentiality.
• Ability to collaborate with administrative staff and align priorities across teams.
• Proficiency with MS Outlook, Word, Excel, PowerPoint, Teams.
• Ability to work full-time onsite at the JHU/APL Main Campus in Laurel, MD.
• Active Secret security clearance and eligibility for access to classified information.

Responsibilities

• Provide high-level executive calendar management for the Department Head and Operations Executive.
• Manage flow of people, information, and actions through the Department Office with sound judgment.
• Liaise with government sponsors, external stakeholders, and NSAD leadership; ensure timely follow-up.
• Coordinate NSAD Senior Leadership Team meetings, agendas, materials, and logistics.
• Plan sponsor visits, VIP engagements, and high-visibility events including security coordination.
• Prepare, review, and format executive correspondence and presentations.
• Coordinate department communications, data calls, and track responses.
• Arrange executive travel and related logistics and reimbursements; support purchasing.
• Coordinate department recognition and employee engagement activities.
• Lead process improvements to enhance NSAD administrative practices.
• Collaborate with NSAD Executives and assistants to share best practices and coverage.
• Identify and implement department-wide process improvements; oversee event planning with the social committee.

Skills

Executive support

Calendar management

Stakeholder liaison

Communication

Organization

Meeting coordination

Travel & reimbursements

Office software

Confidentiality

Security clearance

On-site coordination

Education

Bachelor's degree in Business Administration, Communications, Management, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Johns Hopkins Applied Physics Laboratory (APL) in Laurel, MD seeks an experienced Executive Assistant to provide high-level administrative support to the NSAD Department Head and Operations Executive. This role advances critical national security initiatives through proactive scheduling, liaison work with sponsors, and meticulous executive communications.

The NSAD Department prioritizes discretion, collaboration, and building trusted relationships across the Laboratory.