Strategic Executive Assistant, Civil Space Flight

The Johns Hopkins University Applied Physics Laboratory; Laurel (MD); Presencial; USD 63 000 - 105 000; Tempo integral

Resumo da oferta

The Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD seeks an Executive Assistant to provide high-level administrative support to the CSF Mission Area Executive, Deputy MAE, and Mission Area Office. You will manage complex calendars, prepare materials, and coordinate travel in a fast-paced sponsor-facing environment.

Responsibilities include drafting communications, coordinating meetings, liaison with government sponsors, and maintaining records with strict adherence to

Qualificações

• Bachelor’s degree and 5+ years of relevant, progressively responsible administrative experience, or a High School diploma with 10+ years in administrative roles.
• Experience supporting senior executives in a professional organization with independent work style.
• Excellent organization, communication, and interpersonal skills; tact and professional judgment with staff and external stakeholders.
• Ability to manage multiple priorities in a fast-paced environment with strong attention to detail.
• Proficiency with Outlook, Word, Excel, and PowerPoint; ability to build/maintain spreadsheets and analyze information.
• Ability to handle sensitive information with discretion and obtain a Top Secret level security clearance.

Responsabilidades

• Provide executive-level administrative support to senior leadership and the Mission Area Office.
• Own calendar management, meeting coordination, room reservations, and materials preparation.
• Manage staff contact lists, data management, and coordination of planning activities with timely follow-up.
• Draft and edit memoranda, reports, and presentations with accuracy and security compliance.
• Plan and coordinate local and remote travel, itineraries, and expense documentation.
• Interface with government sponsors and external stakeholders; organize official correspondence.
• Coordinate formal meetings and conferences with external guests, including logistics and security processing.
• Serve as an authority on lab policies (timekeeping, purchasing, travel, overhead spending) and support reporting.
• Lead or participate in projects to improve administrative efficiency and tools.
• Collaborate with other EAs and teams to share best practices and provide backup support.

Conhecimentos

Calendar management

Executive support

Stakeholder liaison

Travel planning

Formação académica

Bachelor’s degree

High School diploma + 10+ years

Ferramentas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descrição da oferta de emprego

The Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD seeks an Executive Assistant to provide high-level administrative support to the CSF Mission Area Executive, Deputy MAE, and Mission Area Office. You will manage complex calendars, prepare materials, and coordinate travel in a fast-paced sponsor-facing environment.

Responsibilities include drafting communications, coordinating meetings, liaison with government sponsors, and maintaining records with strict adherence to