Strategic Executive Assistant — Civil Space Flight

Johns Hopkins Applied Physics Lab; Laurel (MD); On-site; USD 42,000 - 69,000; Full time

Job summary

Johns Hopkins Applied Physics Laboratory in Laurel, MD is seeking an Executive Assistant to provide high‑level administrative support to the CSF Mission Area Executive, Deputy MAE, and the Mission Area Office. The role ensures efficient operations, communications, and data management in a sponsor‑facing environment.

You will manage complex calendars, coordinate travel, draft and archive documents, and liaise with government sponsors and senior external stakeholders.

Qualifications

• Bachelor’s degree with 5+ years of admin experience, or a HS diploma with 10+ years.
• Experience supporting senior executives in a professional organization.
• Excellent organization and communication skills; able to exercise tact and judgment.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Outlook, Word, Excel, PowerPoint; ability to build spreadsheets and analyze data.
• Ability to handle sensitive personnel information with discretion.
• Eligible for Top Secret security clearance; US citizenship required.

Responsibilities

• Provide executive-level admin support to MAE leadership and Mission Area Office.
• Own complex calendar management and meeting coordination.
• Manage flow of people and information; update staff contacts; coordinate planning activities.
• Draft, edit, format, distribute, archive, and maintain memoranda, reports, and presentations.
• Plan and coordinate travel, itineraries, and expense documentation.
• Interface with government sponsors and external stakeholders; organize official correspondence.
• Coordinate formal meetings and conferences with external guests.
• Serve as authority on policies and support operational reporting as needed.
• Lead or participate in special projects to improve administrative efficiency.
• Coordinate with other EAs and admin teams; provide backup as needed.

Skills

Executive support

Calendar management

Communication

MS Office

Data management

Travel planning

Staff coordination

Discretion with sensitive info

Education

Bachelor’s degree

High School diploma with 10+ years

Tools

Outlook

Word

Excel

PowerPoint

Box

Job description

Johns Hopkins Applied Physics Laboratory in Laurel, MD is seeking an Executive Assistant to provide high‑level administrative support to the CSF Mission Area Executive, Deputy MAE, and the Mission Area Office. The role ensures efficient operations, communications, and data management in a sponsor‑facing environment.

You will manage complex calendars, coordinate travel, draft and archive documents, and liaise with government sponsors and senior external stakeholders.