Group Office & Administration Specialist

Johns Hopkins Applied Physics Laboratory; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

Johns Hopkins Applied Physics Laboratory (APL) is hiring an Office Administrator to support a 55+ member technical team. You will manage daily office operations, schedule group leaders, handle purchases, renewals, and contracts, and assist with hiring and staff onboarding.

The role requires on-site work five days a week, strong organizational and communication skills, and the ability to obtain a Secret clearance.

Qualifications

• Bachelor’s degree in business-related field or equivalent experience.
• 2+ years of office administration experience.
• Strong communication and organizational abilities.

Responsibilities

• Provide daily office management support for a group of 55+ staff.
• Schedule management for Group Supervisor and Assistant Group Supervisor.
• Handle purchases for hardware, equipment, and office supplies.
• Manage software renewals, contracts, and maintenance costs with Lab Manager support.
• Maintain group property lists and assist in capital planning processes.
• Support planning of town halls, agendas, and information needs of staff.
• Provide confidential assistance on personnel matters and data requests.
• Assist with hiring processes, onboarding, and staff requisitions.
• Serve as Group Security Representative and assist with inspections and safety guidance.

Skills

Interpersonal skills

Organizational skills

Verbal and written communication

Education

Bachelor’s degree in business-related field

Master’s degree in business-related field

Job description

Johns Hopkins Applied Physics Laboratory (APL) is hiring an Office Administrator to support a 55+ member technical team. You will manage daily office operations, schedule group leaders, handle purchases, renewals, and contracts, and assist with hiring and staff onboarding.

The role requires on-site work five days a week, strong organizational and communication skills, and the ability to obtain a Secret clearance.