Senior Executive Assistant — Life Sciences Consulting

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 81,000 - 99,000; Full time

Benefits offered by this job

Up to $90K base salary

Medical, dental, and vision benefits

PTO package

Federal holidays

Hybrid schedule after onboarding

Quarterly company events

Philanthropic initiatives

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Senior Administrative Assistant to support senior leadership at a leading life sciences consulting firm in New York. This high-touch role focuses on executive and project support, with opportunities to contribute to business development and operations.

The ideal candidate has 3+ years of relevant experience, strong calendar management, and proficiency in Salesforce and Microsoft Office, with the ability to anticipate needs and drive

Qualifications

• 3+ years of Administrative Assistant, Executive Assistant, or related support experience
• Bachelor's degree preferred
• Strong calendar management and scheduling expertise
• Experience managing projects, timelines, and multiple priorities simultaneously
• Salesforce experience preferred
• Advanced Microsoft Office proficiency, particularly Outlook, PowerPoint, and Excel
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Experience leveraging AI tools, automation, or technology to improve productivity preferred
• Ability to manage up, think ahead, and proactively solve problems

Responsibilities

• Provide dedicated support to Managing Directors and senior leadership team members
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate domestic and international travel arrangements and urgent travel requests
• Track project budgets, invoicing processes, and project documentation
• Support business development initiatives and opportunity tracking
• Maintain and update Salesforce records and leadership-related data
• Attend meetings, take notes, track action items, and support Centers of Excellence and internal leadership initiatives
• Prepare reports, materials, presentations, and administrative documentation
• Anticipate executive needs and proactively identify solutions and efficiencies

Skills

Calendar management

Written and verbal communication

Organizational skills

Problem solving

Administrative support experience

AI tools & automation

Executive support

Team coordination

Education

Bachelor's degree preferred

Tools

Salesforce

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Beacon Hill Staffing Group, LLC is seeking a highly organized Senior Administrative Assistant to support senior leadership at a leading life sciences consulting firm in New York. This high-touch role focuses on executive and project support, with opportunities to contribute to business development and operations.

The ideal candidate has 3+ years of relevant experience, strong calendar management, and proficiency in Salesforce and Microsoft Office, with the ability to anticipate needs and drive