Life Sciences Executive Assistant & Project Coordinator

Proclinical Staffing; Wilmington (DE); On-site; USD 65,000 - 95,000; Full time

Job summary

Proclinical Staffing is seeking an Executive Assistant/Project Coordinator to support senior leadership in a fast-paced life sciences environment in Wilmington, DE. The role focuses on high-level administrative tasks and coordinating cross-team projects.

The ideal candidate will have extensive experience supporting executives in a multinational company, strong calendar and travel management skills, and familiarity with budgets and events.

Qualifications

• 5+ years in executive support or project coordination
• Experience supporting senior executives in a multinational setting
• Strong calendar, meeting and email management skills
• Ability to coordinate leadership meetings, video conferences and working groups

Responsibilities

• Provide high-level administrative and project coordination support across teams
• Coordinate complex travel arrangements and prepare expense reports
• Manage calendars, meetings and email flow for senior leaders
• Coordinate leadership meetings, working groups and video conferences
• Support budget planning, tracking and accruals with Finance
• Provide logistical support for internal and external events
• Assist with vendor contracts, purchase orders and related processes
• Collaborate with Legal and Finance on contracts and approvals

Skills

Executive support

Senior leadership support

Contract & procurement coordination

Tools

SharePoint

Job description

Proclinical Staffing is seeking an Executive Assistant/Project Coordinator to support senior leadership in a fast-paced life sciences environment in Wilmington, DE. The role focuses on high-level administrative tasks and coordinating cross-team projects.

The ideal candidate will have extensive experience supporting executives in a multinational company, strong calendar and travel management skills, and familiarity with budgets and events.