Senior Executive Assistant & Leadership Operations Support

Atlas Copco Group; Pasadena (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Trust culture

Career growth

Innovative environment

Competitive compensation

Health and wellness

Inclusive workplace

Job summary

Atlas Copco Group is seeking an Executive Assistant to provide proactive administrative and operational support to the General Manager and leadership team at our Pasadena, TX headquarters. The role serves as the administrative hub, coordinating priorities, communications, meetings, records, and key business activities with professionalism and confidentiality.

You will manage calendars, travel, expenses, and leadership communications, coordinate meetings, anticipate needs, and resolve scheduling

Qualifications

• Associate's degree in business administration or related field
• Minimum of 5 years of experience in an executive assistant/administrative/office management role
• Experience supporting senior leaders or executive-level management preferred
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams, SharePoint, OneDrive)
• Strong organization, planning, time management, follow-up, and project coordination
• Excellent written and verbal communication; ability to handle confidential information and adapt to priorities

Responsibilities

• Manage executive calendars, meetings, travel, expenses, agendas, presentations, reports, and leadership communications
• Coordinate leadership meetings, document decisions, track action items, and ensure follow-through on priorities
• Anticipate leadership needs and proactively resolve scheduling, logistical, and administrative challenges
• Serve as primary contact for visitors, customers, candidates, vendors, and partners
• Manage reception, visitor registrations, conference room readiness, office hospitality, mail, deliveries, supplies, and workplace coordination
• Support employee meetings, leadership events, and other company functions
• Coordinate leadership communications and information flow across internal and external stakeholders
• Build professional relationships with employees, leaders, customers, vendors, and partners
• Maintain confidential records and documentation; manage vendor agreements, contracts, lease documents, and service agreements
• Monitor renewals, expiration dates, compliance, and document retention schedules
• Coordinate vendor support for facilities, equipment leasing, supplies, and other operations
• Support strategic initiatives and special projects with planning and preparation materials
• Track progress, milestones, and accountability for key priorities
• Identify opportunities to improve administrative processes and maintain procedures

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Document management

Education

Associate degree in business administration

Tools

Microsoft Office

SharePoint

OneDrive

Job description

Atlas Copco Group is seeking an Executive Assistant to provide proactive administrative and operational support to the General Manager and leadership team at our Pasadena, TX headquarters. The role serves as the administrative hub, coordinating priorities, communications, meetings, records, and key business activities with professionalism and confidentiality.

You will manage calendars, travel, expenses, and leadership communications, coordinate meetings, anticipate needs, and resolve scheduling