Executive Assistant to Leadership | In-Office in Pasadena

National Tank & Equipment; Pasadena (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits

Career growth

Inclusive culture

Job summary

National Tank & Equipment seeks an Executive Assistant to provide proactive executive, administrative, and operational support to the General Manager and leadership team at our Pasadena, TX headquarters. You will coordinate priorities, communications, meetings, records, and key business activities with professionalism and confidentiality.

This role requires 5+ years of executive support, proficiency in Microsoft Office, and strong organizational skills.

Qualifications

• Associate's degree in business administration or related field, or equivalent work experience.
• Minimum of 5 years in executive assistant or related role.
• Experience supporting senior leaders preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and OneDrive).
• Ability to manage confidential information and maintain professionalism.
• Experience coordinating complex domestic and international travel.

Responsibilities

• Manage executive calendars, meetings, travel, expenses, agendas, presentations, reports, and leadership communications.
• Coordinate leadership meetings, document decisions, track action items, and ensure follow-through on priorities.
• Anticipate leadership needs and resolve scheduling, logistical, and administrative challenges.
• Serve as primary point of contact for visitors, customers, candidates, vendors, and partners.
• Manage reception, visitor registration, conference room readiness, office hospitality, mail, deliveries, supplies, and workplace coordination.
• Support employee meetings, leadership events, and company events.
• Maintain confidential records and documentation; manage vendor agreements, contracts, and leases.
• Monitor renewals, compliance, and document retention.
• Coordinate vendor support for facilities, equipment leasing, supplies, marketing, and other operations.
• Track progress on strategic initiatives and special projects.

Skills

Organization

Planning

Time management

Project coordination

Communication

Education

Associate's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

National Tank & Equipment seeks an Executive Assistant to provide proactive executive, administrative, and operational support to the General Manager and leadership team at our Pasadena, TX headquarters. You will coordinate priorities, communications, meetings, records, and key business activities with professionalism and confidentiality.

This role requires 5+ years of executive support, proficiency in Microsoft Office, and strong organizational skills.