Administrative Assistant

Atlaswhd; Odessa (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading oil and gas company in Odessa, Texas, is seeking an Administrative Assistant to support the V.P of Operations. The role involves managing schedules, maintaining documents, data entry, and client interaction. The ideal candidate has a high school diploma and proficiency in Microsoft Office with strong communication and organizational skills. Previous oil and gas experience is preferred.

Qualifications

• Strong computer skills including MS Office required.
• Excellent communication skills are mandatory for client interactions.
• Attention to detail is essential for most tasks.

Responsibilities

• Provide comprehensive organizational and clerical support.
• Manage calendars, correspondence, and file maintenance.
• Input data, maintain databases, and perform bookkeeping.

Skills

Organizational skills

Verbal communication

Written communication

Attention to detail

Computer proficiency

Education

High School Diploma or GED Equivalent

Tools

Microsoft Office (Excel, Word, PowerPoint)

ERP/MRP Systems

Job description

Administrative assistant will liaise with the V.P of Operations and local operations management to preform
assigned job duties and tasks necessary to meet customer and Atlas Pressure Control demands.

ESSENTIAL Functions:

General responsibilities are including but not limited to:

• Provides comprehensive organizational and clerical support, managing calendars / meetings, handling correspondence, maintaining files and preparing documents / reports at the request of management
• Ability to manage multiple tasks and maintain order and on time deliverables is crucial
• Document Management: Create, organize, maintain physical and electronic copies
• Support of Staff: Provide general support to manager and other staff, assist with various projects and act as point of contact for internal / external clients
• Data & Reporting: Input data, maintain databases, perform bookkeeping and prepare reports
• Professionalism: Maintaining a professional demeanor when dealing with internal / external customers
• Integrity: Maintaining the highest degree of integrity especially when dealing with sensitive information

Additional Responsibilities and Expectations:

• Excellent written and verbal communication skills are mandatory for interacting with colleagues and customers (external & internal)
• Computer proficiency: Must be familiar and able to work with office software for the creation of documents, spreadsheets, presentations, internal / external communications, etc.
• Attention to detail: Essential for most assigned tasks
• Travel & Logistics: Occasionally required to arrange travel, book tickets, submit expense reports
• Assist with receiving mail, separating to the correct departments, working with other internal departments such as accounting, engineering, inside sales, HSSE, Training

Physical Demands

• Regularly required to stand; walk; reach with hands and arms; talk and hear
• Regularly required to use hands
• Regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds
• Close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Qualifications And Education Requirements

• High School Diploma or GED Equivalent
• Strong Computer Acumen including Microsoft Office (Excel, Word, PowerPoint) is required
• Normally work in an office environment; however, occasionally work outside of the office environment outdoor departments of the facility.
• Occasionally they may be exposed to hazards such as loud noise, heavy equipment, temperature extremes, chemicals, etc.
• The noise level in the work environment is usually moderate

Preferred Skills:

• Previous experience in Oil and Gas preferred
• Prior experience in an administrative assistant role
• Experience with ERP/MRP Systems strongly preferred

Disclaimer: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may, and probably will be asked to perform other duties as required. Each employee, regardless of classification, is required to maintain a safe, orderly and clean workplace, using safety precautions and observing safety rules at all times.