Executive Assistant

Atlas Copco Group; Pasadena (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Trust culture

Career growth

Innovative environment

Competitive compensation

Health and wellness

Inclusive workplace

Job summary

Atlas Copco Group is seeking an Executive Assistant to provide proactive administrative and operational support to the General Manager and leadership team at our Pasadena, TX headquarters. The role serves as the administrative hub, coordinating priorities, communications, meetings, records, and key business activities with professionalism and confidentiality.

You will manage calendars, travel, expenses, and leadership communications, coordinate meetings, anticipate needs, and resolve scheduling

Qualifications

• Associate's degree in business administration or related field
• Minimum of 5 years of experience in an executive assistant/administrative/office management role
• Experience supporting senior leaders or executive-level management preferred
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams, SharePoint, OneDrive)
• Strong organization, planning, time management, follow-up, and project coordination
• Excellent written and verbal communication; ability to handle confidential information and adapt to priorities

Responsibilities

• Manage executive calendars, meetings, travel, expenses, agendas, presentations, reports, and leadership communications
• Coordinate leadership meetings, document decisions, track action items, and ensure follow-through on priorities
• Anticipate leadership needs and proactively resolve scheduling, logistical, and administrative challenges
• Serve as primary contact for visitors, customers, candidates, vendors, and partners
• Manage reception, visitor registrations, conference room readiness, office hospitality, mail, deliveries, supplies, and workplace coordination
• Support employee meetings, leadership events, and other company functions
• Coordinate leadership communications and information flow across internal and external stakeholders
• Build professional relationships with employees, leaders, customers, vendors, and partners
• Maintain confidential records and documentation; manage vendor agreements, contracts, lease documents, and service agreements
• Monitor renewals, expiration dates, compliance, and document retention schedules
• Coordinate vendor support for facilities, equipment leasing, supplies, and other operations
• Support strategic initiatives and special projects with planning and preparation materials
• Track progress, milestones, and accountability for key priorities
• Identify opportunities to improve administrative processes and maintain procedures

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Document management

Education

Associate degree in business administration

Tools

Microsoft Office

SharePoint

OneDrive

Job description

At National Tank & Equipment (NTE), part of the Power Technique division of Atlas Copco, our mantra is “First In Mind, First In Choice.” We are a trusted partner delivering innovative and reliable rental equipment solutions to complex industrial operations across the United States.

Our culture is built on autonomy, collaboration, and continuous development. We prioritize safety, performance, and customer success while fostering an inclusive environment where diverse perspectives drive innovation. By combining advanced technology with operational expertise, we help our customers improve productivity and reliability in demanding environments.

Mission Statement

As the Executive Assistant, your mission is to provide proactive executive, administrative, and operational support to the General Manager and leadership team. This role serves as the administrative hub for NTE Headquarters by coordinating priorities, communications, meetings, records, and key business activities with professionalism, confidentiality, and strong follow-through.

What You Will Do

• Manage executive calendars, meetings, travel, expenses, agendas, presentations, reports, and leadership communications.
• Coordinate leadership meetings, document decisions, track action items, and ensure follow-through on priorities.
• Anticipate leadership needs and proactively resolve scheduling, logistical, and administrative challenges.

Headquarters Administration & Office Operations

• Serve as the primary point of contact for visitors, customers, candidates, vendors, and business partners.
• Manage reception, visitor registration, conference room readiness, office hospitality, mail, deliveries, supplies, and workplace coordination.
• Support employee meetings, leadership events, business functions, and special company events.

Communication & Stakeholder Management

• Coordinate leadership communications and support effective information flow across internal and external stakeholders.
• Build professional working relationships with employees, leaders, customers, vendors, and business partners.
• Maintain accurate, organized, and confidential records and documentation.
• Maintain organized vendor agreements, contracts, lease documents, service agreements, and business records.
• Monitor renewals, expiration dates, compliance requirements, and document retention schedules.
• Coordinate vendor support for facilities, office services, equipment leasing, supplies, marketing, and other business operations.

Asset & Records Administration

• Administer company cell phone and fuel card programs, including assignments, replacements, onboarding, offboarding, inventory, and compliance tracking.
• Maintain organizational charts, emergency contacts, meeting records, shared drive structures, and administrative documentation.
• Support audits, compliance initiatives, and document retention requirements.

Strategic Initiatives & Project Support

• Support strategic initiatives and special projects through research, planning, coordination, and preparation of materials.
• Track progress, milestones, deliverables, action plans, and accountability for key business priorities.

Process Improvement & Confidentiality

• Identify opportunities to improve administrative processes, operational efficiency, and organizational effectiveness.
• Develop and maintain administrative procedures, best practices, and consistent ways of working.
• Handle sensitive business and personnel information with professionalism, discretion, and confidentiality.

To Succeed, You Will Need

• Associate’s degree in business administration or a related field, or equivalent work experience.
• Minimum of 5 years of experience in an executive assistant, administrative, office management, or leadership support role.
• Experience supporting senior leaders or executive-level management preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and OneDrive.
• Strong organization, planning, time management, follow-up, and project coordination skills.
• Excellent written, verbal, interpersonal, and stakeholder communication skills.
• Ability to manage confidential information, exercise sound judgment, and maintain professionalism under changing priorities.
• Experience coordinating complex domestic and international travel arrangements.
• Proactive, detail-oriented, and solution-focused approach to supporting leaders and business operations.

What We Offer

• A culture built on trust, accountability, and collaboration
• Opportunities for professional growth and career advancement
• An innovative, forward-thinking work environment
• Competitive compensation and benefits package
• Comprehensive health and wellness programs
• A workplace committed to inclusion, safety, and employee well-being

Location

This position is based at our corporate office in Pasadena, TX, is fully in-office, and requires up to 15% travel.

Behind every innovative solution, there are people working together to transform the future. With careers sparked by initiative and lifelong learning, we are uniting curious minds, and you could be one of them.

Information at a Glance

Atlas Copco Group enables technology that transforms the future. We innovate to develop products, services and solutions that are key to our customers' success. Our four business areas offer technologies for air and gas compression, vacuum and abatement, automated assembly and quality control, mobile energy management and power generation as well as portable and industrial flow technologies.

Visit the Atlas Copco Group website