Executive Assistant & Office Operations Lead (Hybrid)

SHPE Houston; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

401k

Paid Time off

Parental and Caregiver Leave

Flexible Work Schedule

Job summary

Rockwell Automation in Houston is seeking a proactive executive administrator to support senior sales leaders and lead office operations. You will manage calendars, travel, meetings, and confidential communications while driving productivity and an excellent employee and customer experience.

The role is hybrid, requiring collaboration with Sales, HR, Finance, IT and Marketing to improve processes, onboarding, and vendor relations, while maintaining compliance and audit-ready records.

Qualifications

• High School Diploma or equivalent is required.
• Legal authorization to work in the US is required; visa sponsorship is not offered.

Responsibilities

• Provide high-level administrative support to senior sales leaders, including calendar management, travel coordination, and meeting planning.
• Manage complex schedules and confidential communications across multiple stakeholders and time zones.
• Coordinate domestic and international travel, expenses, budgets, purchase orders, and expense reconciliation.
• Serve as the primary point of contact for office operations, facilities, vendors, and employee support.
• Support onboarding activities, including workspace setup, technology access, and coordination with IT and HR.
• Organize regional sales meetings, customer events, training sessions, and executive visits.

Skills

Administrative support

Calendar management

Travel coordination

Budget management

Vendor management

Onboarding

Event planning

Cross-functional collaboration

HR coordination

Microsoft Office

Education

High School Diploma or equivalent

Two-year degree or HR courses

Tools

Microsoft Office

SharePoint

PowerPoint

Windows

Job description

Rockwell Automation in Houston is seeking a proactive executive administrator to support senior sales leaders and lead office operations. You will manage calendars, travel, meetings, and confidential communications while driving productivity and an excellent employee and customer experience.

The role is hybrid, requiring collaboration with Sales, HR, Finance, IT and Marketing to improve processes, onboarding, and vendor relations, while maintaining compliance and audit-ready records.