Senior Executive Assistant, Law Department (Hybrid)

The Guardian Life Insurance Company of America; New York (NY); Hybrid; USD 82,000 - 122,000; Full time

Benefits offered by this job

Annual incentive program

Comprehensive benefits

Job summary

The Guardian Life Insurance Company of America is seeking an Executive Assistant to support several Executive Leaders in the Law Department. The role requires meticulous attention to detail, excellent interpersonal skills, and a proactive approach to managing diverse executive needs with confidentiality.

Key responsibilities include coordinating travel, managing calendars, preparing reports and presentations, and assisting with special projects.

Qualifications

• Bachelor’s degree in business administration, related field, or relevant experiences.
• 5+ years of experience as an Executive Assistant, preferably supporting senior executives.
• Organizationally savvy, with keen ability to read sensitive situations and respond effectively.
• Excellent communication skills, both written and verbal.
• Experience in project management and event coordination.

Responsibilities

• Provide proactive executive administrative support, ensuring excellent service and professionalism with every interaction.
• Coordinate all travel arrangements and process reimbursable expenses in a timely manner.
• Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.
• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
• Assist with other special projects, as needed – growth mindset.

Skills

Microsoft Office

Calendar management

Travel coordination

Interpersonal skills

Discretion & confidentiality

Event coordination

Problem solving

Education

Bachelor's degree in business administration or related field

Tools

Video conferencing AV setup

Job description

The Guardian Life Insurance Company of America is seeking an Executive Assistant to support several Executive Leaders in the Law Department. The role requires meticulous attention to detail, excellent interpersonal skills, and a proactive approach to managing diverse executive needs with confidentiality.

Key responsibilities include coordinating travel, managing calendars, preparing reports and presentations, and assisting with special projects.