Executive Assistant to Legal & HR Executives

LA Times Studios LLC; El Segundo (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

The L.A. Times is seeking an Executive Assistant to provide comprehensive administrative support to senior leaders in Legal and Human Resources, including the Chief Human Resources Officer, General Counsel, and Assistant General Counsel.

The role focuses on confidentiality and precision in handling sensitive information. You will manage legal invoices, track outside counsel spend, coordinate executive calendars across time zones, and assist with meetings, travel, and projects in HR.

Qualifications

• 3+ years of progressive executive support experience, preferably with attorneys and HR leaders.
• Strong organizational skills and ability to manage multiple executives.
• Proficiency in Microsoft Office and Google Suite; high discretion.

Responsibilities

• Support CHRO, GC, and AGC with administrative tasks.
• Administer invoices and track outside counsel spend.
• Handle intake of calls and correspondence for legal and HR teams.
• Coordinate meeting logistics and travel arrangements.
• Prepare meeting agendas, notes, and action items.
• Maintain confidential executive files and records.
• Support HR projects and initiatives as needed.
• Assist with presentations and discovery support.

Skills

Prioritization

Discretion

Communication

Time management

Problem solving

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office

Google Workspace

Job description

The L.A. Times is seeking an Executive Assistant to provide comprehensive administrative support to senior leaders in Legal and Human Resources, including the Chief Human Resources Officer, General Counsel, and Assistant General Counsel.

The role focuses on confidentiality and precision in handling sensitive information. You will manage legal invoices, track outside counsel spend, coordinate executive calendars across time zones, and assist with meetings, travel, and projects in HR.