Senior Executive Assistant - Hybrid, Global Support

Falvey Insurance Group; North Kingstown (RI); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Falvey Insurance Group is seeking a Senior Executive Assistant to provide strategic and operational support within a fast-paced executive office. The role demands exceptional judgment, business acumen, and the ability to anticipate needs, manage competing priorities, and keep critical initiatives moving forward.

The Senior Executive Assistant will translate goals into actionable plans, coordinate across teams, draft executive materials, and maintain strong cross-functional relationships.

Qualifications

• Minimum of 5 years of Executive Assistant experience supporting C-level executives.
• Demonstrated experience managing complex calendars, competing priorities, and confidential information.
• Experience coordinating domestic and international travel.
• Strong proficiency with Microsoft 365 and Google Workspace.
• Strong project management, organizational, and follow-through skills.
• Excellent written and verbal communication skills.
• Proven ability to anticipate needs, exercise sound judgment, and solve problems independently.
• Experience working cross-functionally and building trusted relationships at all organizational levels.
• Ability to remain composed, flexible, and effective in a fast-paced, changing environment.
• High level of professionalism, discretion, and accountability.

Responsibilities

• Manage complex and frequently changing calendars, including prioritizing requests, resolving conflicts, and ensuring appropriate preparation and follow-up.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and contingency planning.
• Manage meeting logistics, agendas, materials, and action items to ensure participants are prepared and commitments are completed.
• Anticipate upcoming needs, deadlines, risks, and competing priorities, recommending solutions and next steps.
• Translate goals and priorities into actionable plans with clear milestones, ownership, and review cadences.
• Track open items and key initiatives, coordinate stakeholders, and provide visibility into progress, risks, and decisions needed.
• Partner cross-functionally to gather information, align priorities, and move work forward efficiently.
• Draft, review, and organize correspondence, presentations, reports, and other executive-level materials.
• Exercise sound judgment when handling confidential, sensitive, or time-critical information.
• Build strong working relationships across all levels of the organization and serve as a trusted point of contact.
• Identify opportunities to improve processes, communication, and operational effectiveness within the executive office.
• Provide guidance and leadership through strong communication, accountability, and consistent follow-through.

Skills

Calendar management

Communication skills

Cross-functional collaboration

Problem solving

Discretion

Tools

Microsoft 365

Google Workspace

Job description

Falvey Insurance Group is seeking a Senior Executive Assistant to provide strategic and operational support within a fast-paced executive office. The role demands exceptional judgment, business acumen, and the ability to anticipate needs, manage competing priorities, and keep critical initiatives moving forward.

The Senior Executive Assistant will translate goals into actionable plans, coordinate across teams, draft executive materials, and maintain strong cross-functional relationships.