Global Law Firm Legal Admin Assistant (Hybrid)

Kay Search Group; New York (NY); Hybrid; USD 99,000 - 121,000; Full time

Benefits offered by this job

Base salary up to $110K

Paid Overtime

Full Benefits

Bonus

Tuition Reimbursement

401K+

etc.

Job summary

Globally Recognized AM 100 Law Firm in New York, NY is seeking a Legal Administrative Assistant to provide concierge-style, high-level support to a senior executive and team, including travel and visa coordination, document management, and scheduling. Hybrid work arrangement.

The role requires a Bachelor\'s degree and 2+ years of law-firm administrative experience; proficiency with Microsoft Office; strong communication and confidentiality.

Qualifications

• Bachelor's degree required.
• 2+ years of related administrative experience in a law firm.
• Proficiency with Microsoft Excel, Word, and PowerPoint.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.

Responsibilities

• Coordinate complex travel requests, including visa-related materials and passport renewals.
• Assist with calendaring, time entry, and expense reports for attorneys.
• Develop project strategies for efficient task completion and support departmental initiatives.
• Coordinate with firm staff and offices domestically and internationally, verifying accuracy of work.
• Prepare materials for presentations and conferences, and facilitate meetings and video calls.
• Prepare engagement letters and new matter memos, and assist with new-business conflicts.
• Assist in promoting business development and coordinating with the Marketing department.

Education

Bachelor's Degree

Job description

Globally Recognized AM 100 Law Firm in New York, NY is seeking a Legal Administrative Assistant to provide concierge-style, high-level support to a senior executive and team, including travel and visa coordination, document management, and scheduling. Hybrid work arrangement.

The role requires a Bachelor\'s degree and 2+ years of law-firm administrative experience; proficiency with Microsoft Office; strong communication and confidentiality.