Senior Executive Assistant - Hybrid (Tampa)

New York Life Insurance Co.; Tampa (FL); Hybrid; USD 43,000 - 67,000; Full time

Benefits offered by this job

Hybrid work model

Annual incentive / discretionary bonus

Job summary

New York Life Direct in Tampa, FL seeks a Senior Administrative Assistant to support the Corporate Vice President of SSC and other leaders. This hybrid role requires three days in the Tampa office (Tue–Thu) with remote work on Mon and Fri.

Responsibilities include calendar management, event planning, travel coordination, and confidential communications. Ideal candidates have 3+ years of executive support experience, strong MS Office skills, and familiarity with AI tools like Copilot and ChatGPT.

Qualifications

• 3+ years providing executive-level support, preferably in a corporate setting.
• Strong organizational, written and verbal communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with generative AI tools such as Copilot and ChatGPT.
• Team collaboration on company-wide initiatives and events.
• Confidentiality: discretion in handling sensitive information.
• Tracking & reporting: experience monitoring training compliance and HR requirements.
• Ability to work with minimal supervision in a hybrid environment.

Responsibilities

• Executive Calendar Management: Maintain the CVP's schedule, coordinate meetings, and optimize time.
• Event Planning & Organization: Support department and site-wide events, including logistics and supplies.
• Travel & Expense Coordination: Arrange CVP travel and process expenses using Concur.
• Communication & Documentation: Prepare agendas, presentations, and minutes for SSC and IO meetings.
• Budget Monitoring: Track budgets for travel, catering, office supplies, conferences, and training.
• Project Coordination: Assist department projects and suggest administrative improvements.
• Confidentiality & Discretion: Handle sensitive CVP information professionally.
• Training & Compliance Tracking: Monitor mandatory trainings and HR events with HR coordination.

Skills

Executive support

Organizational skills

Written & verbal communication

Interpersonal skills

MS Office proficiency

Copilot / ChatGPT familiarity

Team collaboration

Confidentiality

Training tracking

Tools

Concur

Microsoft Copilot

ChatGPT

Job description

New York Life Direct in Tampa, FL seeks a Senior Administrative Assistant to support the Corporate Vice President of SSC and other leaders. This hybrid role requires three days in the Tampa office (Tue–Thu) with remote work on Mon and Fri.

Responsibilities include calendar management, event planning, travel coordination, and confidential communications. Ideal candidates have 3+ years of executive support experience, strong MS Office skills, and familiarity with AI tools like Copilot and ChatGPT.