Executive Administrative Assistant to CVP | Hybrid Tampa

New York Life Insurance; Tampa (FL); Hybrid; USD 43,000 - 67,000; Full time

Benefits offered by this job

Discretionary bonus

Annual incentive program

Job summary

New York Life Tampa office is seeking a Senior Administrative Assistant to support the Corporate Vice President of SSC and Insurance Operations. You will manage calendars, coordinate travel, and organize department events while preparing emails, agendas, presentations, and minutes.

The role involves budget monitoring, confidential handling of information, and collaboration on company-wide initiatives. You’ll work three days per week in-office in a hybrid arrangement, with Monday and Friday

Qualifications

• 3+ years providing executive-level support, preferably in a corporate setting.
• Strong organizational, written and verbal communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with generative AI tools such as Copilot and ChatGPT.
• Ability to collaborate on company-wide initiatives and events.
• Proven discretion in handling confidential information.
• Experience monitoring training compliance and HR requirements.
• Ability to work with minimal supervision in a hybrid environment.

Responsibilities

• Maintain the CVP’s schedule, coordinate meetings, and optimize time.
• Support department and site-wide events, including logistics, catering, and supplies.
• Arrange CVP travel and process expenses using tools such as Concur.
• Prepare agendas, presentations, and minutes for SSC and IO meetings; manage communications and document decisions.
• Monitor budgets for travel, catering, office supplies, conferences, and training.
• Support department projects and recommend administrative improvements.
• Handle sensitive CVP information with professionalism and discretion.
• Track and report completion of mandatory training and HR/company-required events.

Skills

Executive support

Organization

Communication

Microsoft Office

AI tools (Copilot/ChatGPT)

Confidentiality

Tracking & reporting

Independence

Tools

Concur

Copilot

ChatGPT

Job description

New York Life Tampa office is seeking a Senior Administrative Assistant to support the Corporate Vice President of SSC and Insurance Operations. You will manage calendars, coordinate travel, and organize department events while preparing emails, agendas, presentations, and minutes.

The role involves budget monitoring, confidential handling of information, and collaboration on company-wide initiatives. You’ll work three days per week in-office in a hybrid arrangement, with Monday and Friday