Senior Executive Assistant, Hybrid - Partner to Leaders

jj; Horsham (PA); Hybrid; USD 60,000 - 88,000; Full time

Job summary

Johnson & Johnson Innovative Medicine is seeking a Senior Administrative Assistant to provide comprehensive executive support to a Vice President and leadership team in a fast-paced, hybrid environment in Horsham, PA. You will manage calendars, travel, expenses, meetings, and confidential information while coordinating with multiple departments.

The role requires 4+ years of senior-level administrative experience, excellent communication, and strong organizational skills.

Qualifications

• 4+ years of administrative support experience supporting senior leaders in a complex corporate environment.
• Proven experience managing executive calendars, travel, meetings, and expenses.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to manage multiple priorities with speed and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Executive Support: Manage a highly complex calendar with prioritization and alignment to business objectives.
• Executive Support: Coordinate domestic and international travel arrangements and logistics.
• Executive Support: Prepare and process expense reports per policy.
• Executive Support: Support meeting preparation, including agendas, materials, logistics, and follow-up actions.
• Executive Support: Track leadership action items and follow through to completion.
• Business Operations & Coordination: Liaise between VP, leadership team, and cross-functional stakeholders.
• Business Operations & Coordination: Coordinate leadership meetings, off-sites, town halls, and events.
• Business Operations & Coordination: Support organizational communication and timely information dissemination.
• Business Operations & Coordination: Maintain confidential files and business documents.
• Administrative & Project Support: Assist with department projects and business processes.
• Administrative & Project Support: Develop presentations, reports, and correspondence.
• Administrative & Project Support: Coordinate onboarding activities and organizational transitions.
• Administrative & Project Support: Manage purchase orders, vendor interactions, and budget-related activities.
• Collaboration & Relationship Management: Partner with administrative colleagues across Oncology and Innovative Medicine.
• Collaboration & Relationship Management: Build strong partnerships with HR, Finance, Communications, Commercial, Medical, and other support functions.
• Collaboration & Relationship Management: Act as a trusted point of contact for internal and external stakeholders.
• Collaboration & Relationship Management: Foster a collaborative, professional, service-oriented environment.

Skills

Accountability

Administrative Support

Business Writing

Communication

Customer Centricity

Data Capturing

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Johnson & Johnson Innovative Medicine is seeking a Senior Administrative Assistant to provide comprehensive executive support to a Vice President and leadership team in a fast-paced, hybrid environment in Horsham, PA. You will manage calendars, travel, expenses, meetings, and confidential information while coordinating with multiple departments.

The role requires 4+ years of senior-level administrative experience, excellent communication, and strong organizational skills.