Senior Administrative Assistant

jj; Horsham (PA); Hybrid; USD 60,000 - 88,000; Full time

Job summary

Johnson & Johnson Innovative Medicine is seeking a Senior Administrative Assistant to provide comprehensive executive support to a Vice President and leadership team in a fast-paced, hybrid environment in Horsham, PA. You will manage calendars, travel, expenses, meetings, and confidential information while coordinating with multiple departments.

The role requires 4+ years of senior-level administrative experience, excellent communication, and strong organizational skills.

Qualifications

• 4+ years of administrative support experience supporting senior leaders in a complex corporate environment.
• Proven experience managing executive calendars, travel, meetings, and expenses.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to manage multiple priorities with speed and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Executive Support: Manage a highly complex calendar with prioritization and alignment to business objectives.
• Executive Support: Coordinate domestic and international travel arrangements and logistics.
• Executive Support: Prepare and process expense reports per policy.
• Executive Support: Support meeting preparation, including agendas, materials, logistics, and follow-up actions.
• Executive Support: Track leadership action items and follow through to completion.
• Business Operations & Coordination: Liaise between VP, leadership team, and cross-functional stakeholders.
• Business Operations & Coordination: Coordinate leadership meetings, off-sites, town halls, and events.
• Business Operations & Coordination: Support organizational communication and timely information dissemination.
• Business Operations & Coordination: Maintain confidential files and business documents.
• Administrative & Project Support: Assist with department projects and business processes.
• Administrative & Project Support: Develop presentations, reports, and correspondence.
• Administrative & Project Support: Coordinate onboarding activities and organizational transitions.
• Administrative & Project Support: Manage purchase orders, vendor interactions, and budget-related activities.
• Collaboration & Relationship Management: Partner with administrative colleagues across Oncology and Innovative Medicine.
• Collaboration & Relationship Management: Build strong partnerships with HR, Finance, Communications, Commercial, Medical, and other support functions.
• Collaboration & Relationship Management: Act as a trusted point of contact for internal and external stakeholders.
• Collaboration & Relationship Management: Foster a collaborative, professional, service-oriented environment.

Skills

Accountability

Administrative Support

Business Writing

Communication

Customer Centricity

Data Capturing

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant. This hybrid role will be in Horsham, PA.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

Johnson & Johnson Innovative Medicine is recruiting a Senior Administrative Assistant to provide comprehensive administrative support to a Vice President and designated members of the leadership team. This role is critical to enabling leadership effectiveness by proactively managing priorities, coordinating complex business activities, and serving as a trusted partner to leaders and key stakeholders. The successful candidate will thrive in a fast-paced environment, demonstrate exceptional judgment and discretion, and possess strong organizational, communication, and relationship-building skills.

Primary Responsibilities

Executive Support

• Manage a highly complex calendar with a strong focus on prioritization, efficiency, and alignment to business objectives.
• Coordinate domestic and international travel arrangements and associated logistics.
• Prepare and process expense reports in accordance with company policies.
• Support meeting preparation, including agendas, materials, logistics, and follow-up actions.
• Track leadership action items and follow through to completion.

Business Operations & Coordination

• Serve as a liaison between the Vice President, leadership team members, and key cross-functional stakeholders.
• Coordinate leadership meetings, off-sites, town halls, and special events.
• Support organizational communication efforts and ensure timely dissemination of information.
• Maintain confidential files, records, organizational documents, and business information.

Administrative & Project Support

• Assist with department projects, operational initiatives, and business processes.
• Develop presentations, reports, and correspondence using information from multiple sources.
• Coordinate onboarding activities and support organizational transitions as needed.
• Manage purchase orders, vendor interactions, and selected budget-related activities.

Collaboration & Relationship Management

• Partner closely with administrative colleagues across Oncology and Johnson & Johnson Innovative Medicine.
• Build strong partnerships with Human Resources, Finance, Communications, Commercial, Medical, and other support functions.
• Act as a trusted point of contact for internal and external stakeholders.
• Foster a collaborative, professional, and service-oriented environment.

Qualifications

Required

• High school diploma or equivalent required.
• A minimum of 4 years of administrative support experience supporting senior leaders in a complex corporate environment.
• Proven experience managing executive calendars, travel, meetings, and expenses.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to manage multiple priorities with speed and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office applications including Outlook, PowerPoint, Teams, Word, and Excel.

Preferred

• Experience supporting Vice President-level or senior leadership team members.
• Experience in healthcare, pharmaceutical, or highly regulated industries.
• Strong project coordination and event planning skills.
• Experience interacting with senior leaders and cross-functional teams.

This job posting is anticipated to close on 10/7/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing