Senior Executive Assistant - Hybrid, Calendar & Projects

UC San Diego Health; San Diego (CA); Hybrid; USD 82,000 - 120,000; Full time

Job summary

UC San Diego Health's Physician Group seeks an experienced executive administrative professional to provide high-level support to senior leaders. You will coordinate communications, manage calendars, and oversee confidential projects with independence and discretion.

The role requires strong organizational skills, outstanding written and verbal communication, and the ability to handle multiple priorities in a fast-paced ambulatory care environment. A cover letter is recommended when applying.

Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of Executive level administrative experience or equivalent relevant experience.
• Professional level experience providing complex administrative support to a high-level executive.
• Strong knowledge of English grammar, spelling, punctuation and sentence structure/formats, demonstrated skill in composing correspondence.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility.
• Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to present a positive impression in person, on the telephone and through e-mail.
• Organize tasks, prioritize and work effectively in an environment with multiple interruptions, while maintaining an organized work space.
• Demonstrated ability to maintain confidentiality and sound judgment when handling sensitive information.
• Demonstrated technical proficiency, including but not limited to Excel, PowerPoint, Visio/Lucid, Word, etc.
• Ability to anticipate executive's needs, solve problems independently, and clear roadblocks before they arise.
• Demonstrated emotional intelligence skills with strong situational awareness and adaptability to manage shifting priorities under high pressure.

Responsibilities

• Provides timely and highly organized administrative oversight for executives, including coordination of communications and pertinent data.
• Oversees special projects or assignments that are highly sensitive or complex, with independence and initiative.
• Handles scheduling and calendar management; coordinates multiple stakeholders and meetings.
• Supports confidential matters and maintains discretion in handling sensitive information.
• Prepares and communicates information to executives; drafts correspondence and reports as needed.

Skills

Executive support

Communication

Scheduling

Organization

Interpersonal skills

Confidentiality

Problem solving

Education

Bachelor's degree in related area

Tools

Excel

PowerPoint

Visio/Lucid

Word

Job description

UC San Diego Health's Physician Group seeks an experienced executive administrative professional to provide high-level support to senior leaders. You will coordinate communications, manage calendars, and oversee confidential projects with independence and discretion.

The role requires strong organizational skills, outstanding written and verbal communication, and the ability to handle multiple priorities in a fast-paced ambulatory care environment. A cover letter is recommended when applying.