Senior Executive Assistant | Hybrid Austin & Events

Prosperity Life Group; Austin (TX); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

HSA

401(k) match

Paid time off

Life insurance

Disability insurance

Hybrid work

Job summary

Prosperity Life Group in Austin, TX is seeking an Executive Assistant to provide strategic support to multiple executives and to help coordinate onsite workplace operations and events.

In this role, you will manage complex calendars, travel, and meeting logistics, while handling confidential information with discretion. You will ensure smooth communications, organize materials, and support office needs in a hybrid Austin environment.

Qualifications

• 8 to 10 years of experience as an Executive Assistant or supporting multiple executives or senior leaders.
• Proven experience managing complex calendars, travel, meetings, and multiple executive priorities.
• Strong organizational, prioritization, and follow-through skills with attention to detail.
• Exceptional written and verbal communication skills.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Discretion with confidential information and high degree of professionalism.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint.

Responsibilities

• Provide proactive executive support with complex calendars, travel arrangements, and meeting logistics.
• Anticipate leadership needs, manage priorities, and prepare executives for meetings and events.
• Coordinate executive communications, reports, and presentations with accuracy.
• Track action items, deadlines, and deliverables to keep priorities moving.
• Handle confidential information with discretion and sound judgment.
• Plan leadership meetings, visits and high-visibility events, including logistics and catering.
• Oversee office operations, supplies, and vendor support, within budget.

Skills

Calendar management

Travel planning

Multi-executive support

Communication

Discretion

Professionalism

Independence

Customer service orientation

Tools

Microsoft Outlook

Microsoft Teams

Word

Excel

PowerPoint

Job description

Prosperity Life Group in Austin, TX is seeking an Executive Assistant to provide strategic support to multiple executives and to help coordinate onsite workplace operations and events.

In this role, you will manage complex calendars, travel, and meeting logistics, while handling confidential information with discretion. You will ensure smooth communications, organize materials, and support office needs in a hybrid Austin environment.