Executive Assistant

Prosperity Life Group; Austin (TX); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

HSA

401(k) match

Paid time off

Life insurance

Disability insurance

Hybrid work

Job summary

Prosperity Life Group in Austin, TX is seeking an Executive Assistant to provide strategic support to multiple executives and to help coordinate onsite workplace operations and events.

In this role, you will manage complex calendars, travel, and meeting logistics, while handling confidential information with discretion. You will ensure smooth communications, organize materials, and support office needs in a hybrid Austin environment.

Qualifications

• 8 to 10 years of experience as an Executive Assistant or supporting multiple executives or senior leaders.
• Proven experience managing complex calendars, travel, meetings, and multiple executive priorities.
• Strong organizational, prioritization, and follow-through skills with attention to detail.
• Exceptional written and verbal communication skills.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Discretion with confidential information and high degree of professionalism.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint.

Responsibilities

• Provide proactive executive support with complex calendars, travel arrangements, and meeting logistics.
• Anticipate leadership needs, manage priorities, and prepare executives for meetings and events.
• Coordinate executive communications, reports, and presentations with accuracy.
• Track action items, deadlines, and deliverables to keep priorities moving.
• Handle confidential information with discretion and sound judgment.
• Plan leadership meetings, visits and high-visibility events, including logistics and catering.
• Oversee office operations, supplies, and vendor support, within budget.

Skills

Calendar management

Travel planning

Multi-executive support

Communication

Discretion

Professionalism

Independence

Customer service orientation

Tools

Microsoft Outlook

Microsoft Teams

Word

Excel

PowerPoint

Job description

About Us:

We’re a fast-growing, privately held insurance company on a path to becoming a leading U.S. retail platform. We believe every client and customer relationship holds the potential to become something greater—and the same is true for our people. As we grow, we’re redefining how great talent connects with meaningful work, enabling our ambitious strategy while building a culture of high performance, creativity, and partnership. If you enjoy bringing order to the details, supporting others, and turning everyday needs into seamless experiences, you’ll thrive here!

About the Role

We’re looking for an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive approach to supporting executive leadership and onsite workplace operations and events. In this role, you will be a trusted partner to multiple members of the company’s executive leadership team while also helping coordinate the day-to-day operations of the company’s location in Austin, Texas.

What You'll Do

Provide Executive & Leadership Support

• Provide proactive executive support to assigned executives managing complex calendars, scheduling priorities, travel arrangements, meeting logistics and expense reimbursements.
• Anticipate leadership needs, manage competing priorities, and help ensure executives are prepared for meetings, presentations, events, and business activities.
• Coordinate executive communications, reports, presentations, and other business materials with professionalism and accuracy.
• Track action items, follow-ups, deadlines, and key deliverables to ensure priorities remain organized and moving forward.
• Handle confidential information with discretion and exercise sound judgment when responding to sensitive matters.

Coordinate Site Meetings, Events & Visitor Experiences

• Plan leadership meetings, executive visits, and other high-visibility events including meeting logistics (scheduling, room reservations, agendas, materials, catering, audiovisual support, and day-of coordination).
• Ensure building and room access, security registration and space preparation working with building facilities teams while troubleshooting as needed.
• Help maintain an organized, welcoming, and productive office environment for employees and visitors, including monitoring of shared employee spaces including conference rooms and kitchen areas.
• Maintain office and kitchen supplies processing invoices within allotted budget.
• Assist with office-related questions escalated appropriately when issues arise.
• Support property management’s offsite primary point of contact as needed.
• Support workplace safety initiatives, emergency preparedness activities, office moves, on the ground vendor support, and other related activities.

What You'll Bring

• 8 to 10 years of experience as an Executive Assistant and/or in developing roles supporting multiple executives or senior leaders; office management experience a plus
• Proven experience managing complex calendars, travel, meetings, and multiple, potentially conflicting executive administrative priorities.
• Strong organizational, prioritization, and follow-through skills with excellent attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Sound judgment and discretion with all matters especially with access to confidential information.
• A high degree of professionalism, responsiveness and customer service orientation.
• Ability to work independently while partnering and working effectively with executives, teams and colleagues at all organizational levels.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related business applications.

What We Offer:

• A collaborative, inclusive environment that values authenticity, accountability, and partnership.
• The opportunity to join the company at an exciting stage of growth, where colleagues are empowered to build what’s next
• A competitive compensation package and benefits package including comprehensive medical, dental, and vision coverage; an HSA and 401(k) company match; paid time off; and employer-paid life and disability insurance
• Hybrid work arrangement in Austin, TX

At Prosperity, we are committed to equal employment opportunity and encourage people from all backgrounds to apply. We make hiring decisions based on merit and do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, disability, or any other protected status.

We strive for a meaningful interview experience for all candidates. If you need an adjustment or accommodation due to a disability or medical condition during the hiring process, please let your recruiter know.