C-Suite Finance Executive Assistant – Global Travel

Atrium; New York (NY); On-site; USD 62,000 - 69,000; Full time

Benefits offered by this job

Atrium Care Package

Permanent role path

Strategic projects exposure

High visibility with leadership

Job summary

Atrium is seeking an experienced Executive Assistant to partner with senior leadership in a fast-paced finance environment in New York. The role focuses on complex scheduling, confidential communications, and cross-department coordination.

The successful candidate will manage global travel, prepare presentations, and liaise with clients and investors, maintaining discretion and high professionalism. Long-term growth within the firm is available.

Qualifications

• 5+ years of Executive Assistant experience in financial services, investment, or banking
• Exceptional communication and organizational skills
• Ability to maintain confidentiality and discretion under pressure
• Proven track record of managing complex executive workflows and priorities

Responsibilities

• Provide day-to-day executive administrative support to C-suite and senior leadership
• Manage multiple calendars, prioritize meetings, and coordinate internal and external engagements
• Handle confidential communications, board materials, and executive-level correspondence
• Book and manage global travel logistics, including flights, hotels, and ground transportation
• Prepare polished presentations, reports, and talking points for meetings and events
• Liaise with clients, investors, and internal stakeholders with professionalism and discretion
• Track key initiatives and assist with project deadlines, deliverables, and follow-ups
• Submit expense reports and reconcile transactions in a timely manner
• Support event planning and internal coordination for executive offsites and investor events
• Maintain a pulse on shifting priorities and anticipate the needs of the executive team

Skills

Executive support

Calendar management

Communication

Discretion/confidentiality

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Atrium is seeking an experienced Executive Assistant to partner with senior leadership in a fast-paced finance environment in New York. The role focuses on complex scheduling, confidential communications, and cross-department coordination.

The successful candidate will manage global travel, prepare presentations, and liaise with clients and investors, maintaining discretion and high professionalism. Long-term growth within the firm is available.