Senior Executive Assistant — Global Calendar & Events

Brookfield; New York (NY); On-site; USD 120,000 - 170,000; Full time

Job summary

Brookfield is seeking an experienced Executive Assistant in New York to support a senior team in Private Wealth. The role requires meticulous calendar management, travel logistics, and a professional, confidential approach.

You'll create polished PowerPoint presentations, spreadsheets, and documents, coordinate with global stakeholders across time zones, and help manage onboarding and office operations, with exposure to Brookfield's diverse businesses.

Qualifications

• 10+ years of Executive Assistant experience in financial services.
• Bachelor's degree or higher from an accredited university.
• Mastery of MS Office including Word, Excel, PowerPoint, and Outlook; familiarity with Concur, SharePoint and Salesforce preferred.

Responsibilities

• Manage executive calendars and scheduling for multiple time zones.
• Balance priorities to meet deadlines and coordinate complex meetings.
• Prepare and format PowerPoint presentations and Word/Excel documents.
• Arrange international travel and logistics with corporate travel partners.
• Support onboarding/offboarding for NY-based senior team members.
• Provide back-up support for Reception/Office Coordinator as needed.
• Assist with invoicing, expense reports, and material printing.

Skills

Executive support

Calendar management

Travel coordination

PowerPoint

Excel

Outlook

Communication

Confidentiality

Education

Bachelor's degree or higher

Tools

MS Office Suite

Concur

SharePoint

Salesforce

Job description

Brookfield is seeking an experienced Executive Assistant in New York to support a senior team in Private Wealth. The role requires meticulous calendar management, travel logistics, and a professional, confidential approach.

You'll create polished PowerPoint presentations, spreadsheets, and documents, coordinate with global stakeholders across time zones, and help manage onboarding and office operations, with exposure to Brookfield's diverse businesses.